Department of Posts
(SR & Legal Cell)
MINUTES OF THE JCM STANDING COMMITTEE MEETING TO DISCUSS PENDING
SUBJECTS
The meeting of the
JCM Standing Committee was held on 18/12/2012 at 1500 hrs. in Dak Bhavan,
under the chairpersonship of Member (P). The following were present:-
Official Side:-
1.
Ms. Yasodhara Memon, Member (P)
-
Chairperson
2.
Shri S.K. Sinha, CGM (MB&O)
3.
Ms. Kalpana Tiwari, CGM(BD&MD)
4.
Sh. Tilak De, DDG (Estates)
5.
Ms. Aindri Anurag, DDG(PO & CP)
6.
Sh. Alok Saxena, DDG (Establishment)
7.
Ms. Anju Nigam, DDG (Vigilance)
8.
Sh. Manish Sinha, DDG(PAF)
9.
Sh. A.K. Poddar, GM, PLI
10.
Sh. Satish Kumar, Director (FA)
11.
Sh. Raj Kumar, Director (Staff)
12.
Sh. Arun Malik, Director (SR)
13.
Sh. V.C. Kajla, Consultant
Staff Side:
1.
Shri D. Theagarajan
2.
Shri M. Krishnan
3.
Shri Giri Raj Singh
4.
Shri Ishwar Singh Dabas
5.
Shri T.N. Rahate
6.
Shri P. Suresh
7.
Shri T. Satyanarayana
The Chairperson welcomed all the members and
permitted to take up the agenda. After detailed discussions on each item,
the following decisions were taken:-
Sl. No.
|
Pending
JCM (DC) Subjects
|
Decision taken
|
Action, if any, to be taken by
|
1.
|
Cadre Restructuring for all
Non-Gazetted Group B & C cadres
|
It was informed that
the report of the committee is under consideration. Proposal will be
formulated by the Department. However, one round of talks with the JCM
members will be held before the proposal is firmed up.
|
DDG( Estt)
|
2.
|
Creation of System Administrators
Cadre.
|
It was informed that
the report of the committee is under consideration. Proposal will be
formulated by the Department. However, one round of talks with the JCM
members will be held before the proposal is firmed up.
|
DDG (Estt)
|
3.
3 (1) to (15)
|
Computation of proper norms for work
allotment to existing System Administrators and grant of certain essential
amenities.
|
Discussed. It was decided to drop this item.
|
Item closed.
|
4.
|
Counting of Special Allowance for pay
fixation case of PO & RMS Accountants.
|
The proposal is under consideration
of DOPT.
|
DDG(Estt)
|
5.
|
Request for discontinuance of the
practice of obtaining fidelity / security bond from the employees handling
cash.
|
Secretary (Posts)
ordered that the security bonds may be continued for the time being॰
|
Item closed.
|
6.
|
Protection of pay of the defunct
scale of PO & RMS Accountants who opted for general line under
Directorate letter No. 2-22/88 - PE I dt. 01.12.92.
|
The issue was examined in consultation with IFW and it was
revealed that even in the case of Shri Natha Singh, the clarification was not
implemented. The issue of Shri Natha Singh has since been referred to Punjab
Circle and further action in the matter will be taken on receipt of
compliance from Punjab Circle on the observations raised by them.
|
DDG (Estt)
|
7.
|
Revision of Cash Allowance to the
SPMs handling cash in the absence of treasurer.
|
The proposal has been referred to
DOPT and Department of Expenditure.
|
DDG(Estt)
|
8.
|
Anomaly in fixation of Pay in respect
of the officials promoted on 01.01.96 under BCR Scheme.
|
The proposal has been rejected by
DOPT.
|
Item closed.
|
9.
|
Conveyance of
cash with police escort- Problems there on.
|
(a) Revision of line limits is being looked after by a committee of officers whose
recommendations are awaited.
(b) Circle Heads have already been
addressed to explore the possibilities of providing security guards in the
Post Offices in sensitive areas and take appropriate action.
|
DDG(PO&CP)
Item closed.
|
10.
|
Ensuring the standard of residential
accommodation to the SPMs provided with attached Quarters.
|
It was informed providing of post
attached quarters to Postmaster or Sub Postmaster of a post office is a
service condition due to the necessity of ensuring continuous delivery of
mail irrespective of external or physical conditions, security of cash and
valuables kept in the treasury etc. Heads of Circles are empowered to
decide about de-quarterization.
|
Item closed.
|
11.
|
Fixing Norms/ Time Factors to Postal
Stores Depot; Circle Stamp Depot & creation of establishment.
|
It was explained that the committee
is re-examining the matter.
|
DDG (Estates & MM)
|
12.
|
Payment of Special Allowance to the
staff working on MPCMs.
|
Directorate has already notified
position to all Heads of Circles that the re-introduction of MPCM allowance
is not possible in view of the grant of higher pay scale of Rs.4,000 – 6000/-
as per the 5th CPC.
|
Item closed.
|
13.
|
Stop harassing staff on contributory
factors for simple and flimsy reasons by misusing the provision of
‘unbecoming of Government Servant’ deviating the ruling contained in Volume
III, FHB etc.
|
It was made clear to
the Staff side in the meetings on 10/12/1/2012 that it would not be possible
to issue any speaking order as each case needs to be decided on its merits
and further that the channels of appeal, petition and review petition are
also available to the official concerned.
|
Item closed.
|
14.
|
Recovery of alleged overpayment of pay and
allowances to postman on account of fixation from the officials of Accounts
branches of HPOs
|
It was informed that based on the
judgement of CAT, speaking order has been issued and there is no change in
the stand taken by the Department.
|
Item closed.
|
15.
|
DRAWAL OF PAY TO SENIOR BCR OFFICIALS
IN HSG I POSTS AS THE PAY SCALES OF HSG II & BCR IS ONE AND THE SAME
& SETTLEMENT OF EARLIER OFFICIATING CASES OF TAMILNADU, WEST BENGAL &
OTHER CIRCLES AS ONE TIME MEASURE
|
Clarification has already been
issued to all concerned.
|
Item closed.
|
16.
|
Tenure posting of officials in Single
& Double Handed post offices – request to withdraw the conditions
|
Orders have already been issued
vide No.8-4/2005-Inv. dated 12/01/2012.
|
Item closed.
|
17.
|
Restriction in
posting of SPM due to minor penalties / CR entries.
|
Action has already been taken.
|
Item closed.
|
18.
|
Allowing to
appear in the Departmental Exam like IPOs – case of physically handicapped
officials
|
It was
informed that the matter is under consideration in consultation with Ministry
of Social Justice, the nodal ministry of notification of identification of
posts for persons with disabilities.
|
DDG(P)
|
19.
|
Enhancement of Split Duty Allowance.
|
Action has
already been taken.
|
Item
closed.
|
20.
|
Transfer of all HSG I Posts to General
line
|
The
proposal has been taken up with UPSC.
|
DDG(P)
|
21.
|
Payment of honorarium to supervisors &
Staff of Divisional offices for processing of PLI and RPLI proposals.
|
It was informed that the case for removal of ceiling of
Rs.4,000/- cannot be agreed as it is within the purview of DOPT and
Department of Expenditure. The proposal of giving incentive may be
taken up by the Staff side with PLI Directorate afresh.
|
Item closed.
|
22.
|
Grant of OTA/Excess Duty Allowance to
the SPMs working in single/Double handed Post offices.
|
Some quarries have been received
from DOPT. The matter is being taken up again with them.
|
DDG(Estt)
|
23.
|
Counting the
training period for benefits of promotion under TBOP / BCR scheme
|
Department of Legal Affairs has
sought some clarifications. After obtaining the information from the
Circles the case will be examined in consultation with Department of Legal
Affairs.
|
DDG( P)
|
24.
|
Holding of examination for filling up
to posts of AMM in MMS
|
The matter is being examined.
|
DDG(P)
|
25.
|
Holding of DPC for filling up the
posts of Deputy Manager MMS
|
DPC will be convened to fill up the posts.
|
DDG(P)
|
26.
|
Appointment to the grade of Supdt.
Stg. In RMS
|
It was informed that posts will be
located / identified in consultation with Circles and will be filled after
completing the procedural formalities.
|
DDG(P)
|
27.
|
Acute shortage of ‘C’ Bags.
|
The proposal of procuring canvass
bags will be examined subject to availability of funds.
|
DDG(Estates & MM)
|
28.
|
Implementation of recommendation of
the 5th CPC with regard to payment of cash handling allowance to
treasurers and Asst. Teasurers in Post offices.
|
It was informed that the proposal will be sent again to the
Ministry of Finance for consideration.
|
DDG (Estt)
|
29.
|
Allot 19% Group B vacancies for
General line and permit all Group C official in Postal, RMS, Admn. and Postal
A/Cs with minimum 20 years of service to appear in the exam by dispensing
with present reservation of posts to RMS & Admn. Staff.
|
Elaborate proposal will be submitted by the Staff side to
Director (SR). The same will be examined by the DDG(Estt) and DDG(P).
|
DDG(Estt)/ DDG(P) / Director(SR)
|
30.
|
Anomaly in the preparation of PA
gradation list. Date of confirmation should not be taken now and date of
appointment be taken for construing seniority. Fixing seniority based on the
date of confirmation in unconstitutional and discriminatory and dropping of
confirmation examination.
|
It was explained that the proposal is specific to Tamil Nadu
Circle. They has already been addressed.
|
Item closed.
|
31.
|
Relaxation of educational
qualification in respect of widow applicant for compassionate appointment.
|
Clarification received from the DOPT has already been
circulated vide No.37-34/2009-SPB-I/C dated 19/04/2012.
|
Item closed.
|
32.
|
Request for correct identification of
Speed Post Hubs.
|
It was decided that joint visit (MM and Staff side) will be
made to arrive at confirmation of mail at Kurnool and Guntakul for deciding
L1 / L2 issue.
|
CGM (MB) and Staff Side.
|
33.
|
Request to extend the Station Tenure
to Senior Manager Cadre in MMS.
|
Department has already
issued Rotational Transfer Guidelines vide letter No.141-91/2012-SPB-II dated
02/04/2012 (Copy enclosed), which also cover MMS cadre. On the basis of
these guidelines, necessary information from all the Circles will be called
for shortly and further action will be taken in consultation with MV Branch
of the Department.
|
DDG(P)
|
34.
|
Pay protection to employees who seek
transfer to a lower post under FR 15 (a)/transfer under Rule 38.
|
The proposal will be taken up by the Staff side directly with
DDG(PAF).
|
Item closed.
|
35.
|
To fill up the time scale Driver Post
at MMS.
|
The position was explained to the JCM Members.
|
Item closed.
|
36.
|
Construction of Departmental
Buildings for Postal Accounts Offices at Hyderabad, Trivandrum and Patna.
|
It was informed that the proposal will be considered for construction
during the 12th Plan period subject to availability of funds and
approval of Expenditure Finance Committee.
|
DDG (Estates & MM)
|
37.
|
Problems arisen subsequent on
Centralization of Tax related work at HO in SB Branch.
|
It was informed that e-filing is to be done by DDOs as per
existing IT rules.
|
Item closed.
|
38.
|
Posting of in charge of BPC
|
Guidelines have been
issued to all Heads of Circles vide this office O.M. No.16-10/2011-BD&MD
dated 28/06/2012. Copy enclosed.
|
Item closed.
|
39.
|
Irregularities in the accounting
procedure in Post Offices – case of Delhi Circle.
|
The Head of the Circle
is aware of this fact and on CPMG’s direction approximately vouchers of more
than 1.75 crores have been sanctioned. All Units have been directed by the
Circle to take necessary action to liquidate this amount at the
earliest. A weekly monitoring is being done for liquidation of pending
amount by the Circle.
|
Item closed.
|
40.
|
Removal of age limit for appearing in
IPO exam.
|
Discussed and not agreed.
|
Item closed.
|
41.
|
Providing Security to cash overseers.
|
(a) Revision of lane limits is
being looked after by a committee of officers whose recommendations are
awaited.
(b) Circle Heads have already been
addressed to explore the possibilities of providing security guards in the
Post Offices in sensitive areas and take appropriate action.
|
Since the item is same as Item No.9, this item, i.e. Item
No.41 is closed.
|
42.
|
Weight and size limit of express post
parcels delivery of by Postmen.
|
Instructions on the subject
have been reiterated to all the Head of Circles vide letter No.
14-06/2010-BD&MD dated 25/04/2012.
|
Item closed.
|
