Ministry of Communications & IT
Department of Posts
Dak Bhawan, Sansad Marg, New Delhi-11001
No.17-103/2007-GDS Dated: 14.07.2009
To
All Chief Postmaster General,
All Postmasters General.
Sub: Filling up of GDS posts in Branch Post Offices –Clarification regarding.
Sir/Madam,
Directorate has, of late, been receiving a number of references regarding filling up of GDS vacancies in the Branch Post Offices. The undersigned is directed to invite reference to the Directorate letter No. 17-103/2007-GDS dated 8.7.2008 wherein clarifications regarding filling up of vacant posts of GDS were laid down. As per the principle brought out in the instructions of the Directorate referred to above, vacant post of GDS in Branch Office can be filled up if found justified on the basis of work load norms and financial parameters. If the twin criteria of workload and financial norms are not fulfilled then it is necessary to seek the approval of head of Circle. The above stipulations are applicable mutatis mutandis to all the Branch Post Offices irrespective of their establishment i.e. whether the Branch Office has single, double or more than two hands. The procedure reiterated in the aforesaid Directorate letter has resulted in non-filling up of vacant posts of GDS in the branch Post Offices especially in the single-handed Branch Offices.
2. The matter has, therefore, been reviewed in its entirety and it has been decided to fill up vacant posts of GDS in a manner set forth in the ensuing paragraphs.
(i) Filling of GDS post in single handed Branch Offices
In single handed Branch Offices, the GDS post rendered vacant on account of discharge from the service, appointment of the GDS against a departmental post or death of the GDS may be filled up to ensure basic postal services and facilities in the rural areas through the existing Branch Offices.
(ii) Filling of GDS post in Branch offices with two or more hands
The vacant post of GDS may be filled up on the basis of triennial review already carried out. If prescribed workload and financial parameters as prescribed for opening of a Branch Office are not fulfilled but the posts are required to be filled up for operational reasons then the approval of Chief PMG will be required with concurrence of Circle IFA.
3. It should be ensured that the triennial review of Branch Offices is carried out regularly and invariably as per existing instructions.
4. This issues in supersession of earlier instructions issued for filling up of vacant posts of GDS contained in following letters.
(i) Letter No. 40-35/Xth Plan dated 14.08.2003, 23.10.2003, and 17.02.2004.
(ii) Directorate Letter No. 17-103/2007-GDS dated 24.12.2007 except para 4 thereof.
(iii) Head of Circles should endure action accordingly.
(iv) The receipt of this letter may be acknowledged to the undersigned.
Yours faithfully,
-----SD------
(A.K. Sharma)
Dy. Director General (Estt.)
Phone No.011-23096098
