From
.07.2013
.07.2013
To
The Sr.
Superintendent of Pos.,
Sir,
Sub: Settlement
of minus balances in SB Accounts at ......... – Reg.
Ref: SSPOs.,
Letter No……………..…………………….. dated …………………..
…..
With
reference to the letter cited , it
has been mentioned that , there is negligence on my part, on the
noted SB accounts which resulted in minus
balance on the said accounts. Based on that, a
recovery of Rs……………. is proposed to be made from my pay and
allowances.
In this
connection , I am to submit the following
for your kind consideration and for issue of
favourable orders.
1. Rule 18 of PO
SB General Rules, 1981 empower the Postal Department to recover any excess paid
amount paid to the depositor as arrears of Land Revenue from the depositors.
Hence I request to initiate action as per the Rule ibid for settlement of
the Minus Balance.
2. Further, I was not
given any of the copy of documents, by which , establishing
that I was actually responsible for the minus balance, since the
noted dates of transactions were between the year …………… to ……………..
For eg. copy of nominal role, user code maintenance record containing
authorization on the software, print out copy of my pass word usage on
the said transactions, copy of LOTs concerned , SO SB OM Register, SBCO
OM register , SB 46 registers etc. Though, instructed in the ref., I was
not allowed to pursue with the connected vouchers/supplied with copies of
records etc. This is totally a denial of natural justice.
3. As per Rule
48 (ii) of PO SB Manual Volume I, the Ledger Assistant at
HO should post the entries in the ledgers concerned and any
discrepancy noticed should be booked into. This was not done in
this case and the part of S.O. SB is completely
hided , with a motive to favour on selected interests.
4. As per Rule
92 (2) (i) , (ii) , (iii), (v) and Rule 92(3) of PO SB Manual Volume I,
Objection registers should be maintained with recordings of difference in
balances at SO SB and SBCO and extract should be sent to
S.O.s to rectify then and there. Monthly statement of the pending
objections should be sent to the AO ICO (SB) and Senior
Superintendent to take further action. These were not done in this case and if
so the relevant records should be given access to the charged
official to prove his innocence.
5. Since there
are agreements made by the SBCO years-to-gether, and
list of balances verified through the authorities concerned,
for any reported left over/excess/short
entries in manual ledgers/computers of …….. years
back, the official working at S.O. level should not be selectively
cornered.
6. As per
Standard Inspection Questionnaire prescribed by the Department , vide
para 27 (ii) and 32(c) checks should be made by the Inspecting
authorities for verification of balances through issuance of SB 46 notices to
the depositors concerned, and verification of SO balances concerned with
HOs and nothing seems to be done in this case for the past ……………..
years and failure, if any, is now rushed to be fixed only on the
part of SO level, leaving the Inspecting authorities/Mail Overseers
in a biased manner.
7. No sub- ordinate
officers/ inspecting authorities/SO SB/SBCO officials, are issued with
notices for recovery of pay, on whose part there are many such
lapses in such of those cases, and I should not be singled
out for any recovery in this case.
8. As per Rule 106 of
P&T Man. Vol. III , any recovery can be imposed only when it is
established, and in this case it was not done.
9. As per Rule
107 of P&T Man.Vol. III , the Disc. Authority should correctly
assess in a realistic manner the contributory negligence, and while determining
any omission or lapses on the loss considered and the extenuating
circumstances in which the duties were performed by the official, shall
be given due weight, but nothing has been done in this case.
In view of above, it
is requested that I may be allowed to go through
the records pertaining to the periods covered/ supplied with the
copies of records as said above, under which such minus
balances occurred. Thereafter, I shall give my final reply in this connection.
Thanking
you Sir,
Yours faithfully,
