MINUTES OF THE MEETING OF JOINT SECRETARY (IC) WITH NODAL OFFICERS HELD ON 2ND FEBRUARY, 2016
A meeting of all the Nodal Officers Of various Ministries/DepartmentS,
who have been appointed to interact with the Implementation Cell in
connection with the processing of the recommendations of the Central Pay
Commission, was held on 02.02.2016. Joint Secretary (IC), Department of
Expenditure, presided over the meeting
2. While explaining the background and the context in which the meeting
of Nodal Officers was held, it was brought Out in the meeting that after
the receipt of the report Of the 7th Central Pay Commission on
19.11.2015, Ministry of Finance initiated a proposal to setup an
appropriate mechanism to process the recommendations Of the Commission.
With the approval Of the Cabinet. an Empowered Committee Of Secretaries
(E-COS) headed by the Cabinet Secretary has been set up on 27.1.2016 to
screen the recommendations and to firm up the conclusions for approval
Of the Cabinet. An Implementation Cell (IC), as a dedicated and focused
wing in the Department Of Expenditure (DOE) has been created to work as
the Secretariat for the E-CoS.
3. AS the recommendations Of the Commission relate to various
Ministries/ Departments, their views/comments would be essential to
process the matter for submitting the same before the E-CoS. JS(Pers),
D/o Expenditure wrote a D.O. letter to the Secretaries Of various
Departments on 21.11.2015, wherein all the Departments were requested to
formulate their views/comments on the recommendations of the Commission
pertaining to them after taking into account the representations of the
Staff Associations and also to nominate a Joint Secretary level Nodal
Officer for interaction with the Implementation Cell. While a number Of
Ministries/Departments have sent their comments and nominated their
Nodal Officers, the comments received from some Ministries are simply in
the nature of forwarding the representations of the Staff Associations
without their comments.
4.In the above background, JS(IC) explained that there was a need for
all the Ministries/Departments to furnish their comments in a structured
format so that their collation and analysis could be placed before
E-COS in a systemic manner. Accordingly, JS(IC) impressed upon the
following action points to be acted upon by the Nodal Officers to enable
an expeditious processing of the recommendations of the 7th Central Pay
Commission:
(i) Departments who have not yet nominated a Nodal Officer, should do it within the next 2 days.
(ii) To be ensured that Nodal Officers are not changed midway, unless extremely unavoidable.
(iii) Nodal Officers may get acquainted with the recommendations of the
Commission as specifically applicable to their Departments. Nodal
Officers to find out which Wing/Office (attached or subordinate or UT)
is concerned with the recommendations of the Commission. The mechanism
of Nodal Officers should also be put in place in attached/
subordinate/lJTs so that the comments of such offices could be properly
coordinated at the level Of the Department concerned without any further delay.
iv) The comments Of the attached/subordinate offices/UTs should be compiled by Nodal Officers at the Department level itself.
(v) Nodal Officers to take note of any representation or demand Of the
Staff Association under the administrative purview Of their Department,
Nodal Officers to ascertain the views/comments of the concerned Office
on the recommendation Of the Commission in the light Of the
representation /demands raised by the Staff Association.
(vi) In case, there is any need for consultation with the Staff
Association at the level Of the Department, the same may be done as per
the assessment Of the Department.
(vii) Thereafter, the formal views/comments of the Department should be
sent to the Implementation Cell (IC) on the recommendations of the and
directly related to that Commission, which are specifically Department.
(viii) In case, the Department is of the view that any recommendation
which are specifically related to their Department. need any
modification, adequate justification in clear-cut terms should be
brought out while sending the comments to the Implementation Cell (IC),
(ix) In case of any modification, the extra financial implications
(per annum) over the recommendation Of the Commission should be Clearly
indicated.
(x) If no modification Of the recommendations Of the Commission is
suggested, approval Of the Secretary of the Department should be
Obtained before sending the recommendations to the Implementation Ceil
(IC). If, however, any modification is suggested, approval of the
Minister should be obtained.
(xi) While the views/comments of the Departments on the recommendations
Of the Commission directly and specifically applicable to that
Department are mandatory. a Department is free to offer views/comments
on the recommendations which are Of general nature or concerning other
Departments.
(xii) Besides sending the comments/views of the Department in the
running format, the same should also be sent to the Implementation Cell
(IC)in the ‘prescribed proforma’ within two weeks. The soft copies of the same should also be sent through email. The email id of JS(IC) is : jsic- cpc@nic. in
(xiii) Nodal Officers shoud regularly keep a watch on the website Of the
Finance Ministry at the link http://www.finmin.nic.in/the ministry/dept
expenditure/notification/7cpc/index.asp. E-mails Should also be checked
regularly for the purpose. The updates/further action to be taken shall
be posted there to facilitate quick action.
5. Apart from the above action points, it was also felt that sub-groups
may be formed after the receipt of comments from the
Ministries/Departments to accord focused consideration to certain
specific issues, if necessary.
6. Besides above. after detailed deliberations, the Nodal Officers also agreed to the following ‘
(i) Even if the Department has no comments, it should send a response, saying that it has ‘Nil Report’.
(ii) While certain Departments have already given their comments, these
comments would be sent again in the ‘prescribed format’ and in
accordance with the points brought out in para 4 above.
(iii) Nodal officers would ensure that the comments of their Departments
on all the recommendations Of the Commission and also on the
representations received so far from the Staff Associations are
forwarded to Implementation Cell (IC) in the prescribed format in a
consolidated fashion and not in piece-meal within next two weeks.
(iv) If a representation was made by a Staff Association before the
7th Central pay Commission and the Commission after due diligence has
not accepted the demand made therein, the same matter should normally
not be considered at this stage. However, if Departments consider
that the issues are of such nature that they require consideration at
this stage also, then they may give their comments with full
justifications to the Implementation Cell (IC).
7. With the above discussions, the meeting ended with a vote of thanks to the Chair.
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[http://finmin.nic.in/the_ministry/dept_expenditure/notification/7cpc/NodalOfficer_MoM02022016.pdf]
