Powers and Duties of Officers and Employees in Department of Post (Directorate), New Delhi
| Name of the Posts | Span of Control | Duties |
| Secretary, Government of India, Department of Posts |
Overall control of the Department
|
o
Chairman,
Postal Services Board.
o
Director
General, India Post.
o
Secretary
to the Government of .India to assist the Minister of Communications and
Information Technology in running the Postal Administration in the country
and taking important policy decisions. Secretary (Posts) is assisted by the
Members of the Postal Services Board in the discharge of these functions.
|
| Member, Postal Services Board |
·
HAG-1-2
·
SAG-3-5
·
JAG
2-5
·
JAG
Group ‘A’ 3-9
|
To provide support to the Chairman, Postal Services Board in
formulating policies on the postal operations, development of new products
and other service matters concerning the Department. The concerned
Member, PSB, also acts as the head of identified functional groups in the
Directorate like Operational, Technology, Human Resource Development, Postal
Life Insurance, Planning and Personnel. Members (PSB) also work as
reviewing authority in disciplinary matters.
|
| Senior Deputy Director General |
·
SAG-1-3
·
JAG-2
·
Group
‘A’-3
|
o
Policy
and programs of the functional area under his/her control.
o
Monitoring
of their implementation in the circles.
|
| Deputy Director General |
·
JAG-2
·
Group
‘A’-3
|
o
Policy
and programs of the functional area under his/her control.
o
Monitoring
of their implementation in the circles.
|
| Director |
·
Group
‘A’ Officers
·
Group
‘B’
·
Group
‘C’
·
MTS
|
To deal with matters concerning policy formulation and other
related matters.
|
| Director (OL) |
·
Asst.
Director (OL) -2
·
Sr.
Hindi Translator – 2
·
Junior
Hindi Translator-8-6
|
o
The
overall responsibility of implementation of the Official Language Policy of
the Union, Official Languages Act & Rules, annual Program issued
by the Department of Official Language(MHA) in the Department as a whole.
o
Attending
the inspection meetings of the Committee of Parliament on Official Language.
o
To
carry out the OL Inspections of the sub-ordinate offices.
o
Represent
the Department in the Circle level OL Conferences.
o
Attending
the meetings of Kendriya Hindi Samiti held under the Chairmanship of Hon’ble
Prime Minister of India and Central Official Language Implementation
Committee held under the chairmanship of Secretary (OL), Govt. of India.
o
To
work as Secretary of the Hindi Advisory Committee of the Department held
under the Chairmanship of Hon’ble MOS C & IT and to convene its
meetings on regular intervals, prepare the agenda and minutes of the same and
to coordinate the action taken on the decisions taken in that meeting.
o
To
supervise and monitor the work of Assistant Director (OL)/Hindi Officer.
o
To
attend any other meeting related to the Official Language.
|
| Assistant Director General |
·
Group
‘B’ officers 1-2
·
Group
‘C’ 10-14
|
Under Secretary level Staff Officer in the Directorate, acting
as a Branch Officer responsible for initiating action on policy matters as
well as on project activities of the respective Divisions. Authorized
to issue orders on behalf of the Director General (Posts).
|
| Desk Officer |
Under the Desk Officer system, the work of a Department at the
lowest level is organized into distinct functional Desks each manned by
two desk functionaries of appropriate ranks e.g. Under Secretary or
Section Officer. Each desk functionary handles cases independently and is
provided adequate stenographic and clerical assistance. He performs all
the functions of a Section Officer in respect of subject matters allotted to
him.
|
|
| Section Officer |
·
Assistants
·
LDCs
·
UDCs
|
o
Distribution
of work among the staff.
o
Marking
of Dak among the staff.
o
To
submit receipts that should be seen by the Branch Officer or higher Officers
at the Dak stage.
o
To
keep a note of important receipts with a view to watching the progress of
action.
o
Dealing
important and complicated cases independently and their submission to
Competent Authority wherever required.
o
Examination
of cases put up by Dealing Assistants and their submission to the Competent
Authority.
o
To
ensure timely submission of various returns.
o
Obtaining
or supplying factual information of non-classified nature.
o
To
approve the recording of files and their classification.
o
To
review the recorded files before destruction.
o
Ensuring
proper maintenance of registers required to be maintained in the Section.
o
Ensuring
strict compliance with Departmental Security Instructions.
|
| Translation Officer(IR) |
o
Translation
of technical documents, letters, and telex received from the UPU and other
countries from French to English and vice-versa.
o
Maintenance
of UPU documents which include various compendia or lists.
o
Work
relating to International Reply Coupons.
o
Handling
of files relating to Postal dignitaries appointments, retirement, death,
change of greetings etc.
o
Maintenance
and upkeep of documents of SAARC/UPU/APPU (i.e. EC & CCPS
documents, seminar, Studies, Symposia Documents). Arrangements of
these in chronological order and maintenance of proper Register for their
movement, identification and retrieval thereof.
o
Revision
of Foreign Post Manual and Post Office Guide (Part-II).
o
IB
Circulars.
|
|
| Translation Officer (DA) |
o
Translation
of French documents received in DA and DAA Sections.
o
Attending
of all EMS complaints, correspondence relating to enquiry of EMS complaints,
refund and compensation in these cases.
o
Maintenance
and follow up of all periodic returns other than O&M returns.
o
Christmas
Airmails safe dates etc.
o
Improvement
in quality of forms, labels and bags in the International EMS mails.
o
Electronic
Tracking and Tracing and use of Barcodes.
|
|
| Hindi Translator |
o
Following
types of translation work from English to Hindi and vice versa:
o
Resolutions,
general orders, non-statutory rules and notifications,press
communiqués,administrative and other reports.
o
Forms, simple
and administrative nature.
o
Other
miscellaneous work viz. Translation of English to Hindi and vice versa.
|
|
| Principal Private Secretary |
o
Overall
supervision of Secretary’s Office.
o
Arranging
meetings with and for Secretary.
o
Screening
files, Dak, telephone calls and visitors.
o
Handling
confidential and secret papers.
o
Preparation
of secretary’s tour Program – both internal and outside the country.
o
Taking
down notes on all important and confidential matters.
o
Attending
to routine correspondence independently and keeping a watch over important
cases.
o
Providing
all secretarial assistance to the Secretary.
|
|
| Private Secretary (Merged A & B Grade of CSSS) |
o
Supervision
of personal section.
o
Arranging
meetings with and for the Officer.
o
Screening
telephone calls, visitors, files and Dak.
o
Taking
dictation and transcription thereof.
o
Handling
confidential papers and keeping them in proper order.
o
Attending
to correspondence of routine nature independently and providing all
secretarial assistance to the Officer.
o
Making
arrangements connected with Officer’s tour.
o
Keeping
a constant watch over Parliament Questions, VIP and important cases.
o
Keeping
a note of the files and papers passed by the Officer.
|
|
| Personal Assistant (Grade C of CSSS) |
o
Taking
dictation in shorthand and its transcription.
o
Fixing
up of appointments.
o
Screening
the telephone calls and the visitors.
o
Keeping
a list of engagements, meeting etc.
o
Maintaining
in proper order the papers required to be retained by the Officer.
o
Keeping
a note of the movement of files passed by the Officer.
o
Attending
to routine correspondence.
|
|
| Stenographer (Grade C of CSSS) |
o
Taking
dictation in shorthand and its transcription.
o
Attending
telephone calls.
o
Keeping
a note of movement of the files.
o
Attending
to routine correspondence.
|
|
| Technical Assistant |
o
Checks
the data collected for the assignment.
o
Arrange
and carry out activity analysis of Officers up to and including Under
Secretary.
o
Carry
out case studies of the work of Officers.
o
Analyze
data gathered on the above points and suggest steps for work improvement such
as duplication of performance, elimination of non-contributory levels.
o
Synthesize
disposal times for each category of workload.
o
Check
the projection of the results of the sample.
o
Discuss
with Section Officers the findings of the workload.
|
|
| Assistant/ Upper Division Clerk./ Dealing hand |
o
He
works under the orders and supervision of the Section Officer and is
responsible for the work entrusted to him. Where the line of action on
a case is clear or clear instructions have been given by the Branch Officer
or higher officers, he should put up a draft without much noting. In
other cases he will put up a note keeping in view the following points :
o
To
see whether all facts open to check have been correctly stated.
o
To
point out any mistakes or incorrect statement of the facts.
o
To
draw attention, where necessary, to precedents or Rules and Regulations on
the subject.
o
To
put up the Guard file, if necessary, and supply other relevant facts and
figures.
o
To
bring out clearly the question under consideration and suggest a course of
action wherever possible.
|
|
| Lower Division Clerks |
Entrusted with work of routine nature, for example –
registration of Dak, maintenance of Section Diary, File Register, File
Movement Register, Indexing and Recording, typing, comparing, dispatch,
preparation of arrears and other statements, supervision of correction of
reference books and submission of routine and simple drafts etc.
|
| Name of the Posts | Span of Control | Duties |
| Chief Postmaster General |
·
Group
‘A’ Officers
·
Group
‘B’ Officers
·
Operative
|
Personnel Management
o
Controlling
Authority for Group ‘A’ and Group ‘B’ officers posted in the circle
o
Appointing
Authority for the Group ‘C’ Supervisory Officials.
o
Reviewing
Authority for supervisory officials.
o
Cadre
Controlling Authority for the inspect oral staff as well as other circle
cadres, Supervisory staff in the circle.
o
Head
of the circle Welfare Fund.
Financial Management
o
Budgeting
for the entire Circle.
o
Allocation
of funds to the Regions and Postal/RMS Division.
o
Monitoring
expenditure for achieving economy in administrations.
o
Exercising
full delegated financial powers in respect of operational matters,
recruitment and in other cases full powers of the Head of a Department for
building.
o
In
addition to the existing powers of Head of the circle/Head of Department also
enjoys delegated powers of Director General/Postal Board.
Technical Functions
o
Planning
of postal network in circle jurisdiction according to the sanction in annual
plan.
o
Management
of customers services through network of the post offices.
o
Collection/transmission
and delivery of mail within the circles.
o
Management
of postal estates.
o
Chairman
of the Circle Sports, Welfare Control Board.
o
Planning
and execution of modernization programs in the post offices/RMS offices.
o
Monitoring
of redress of public grievances.
o
Development
of management information system for effective management.
o
Overseeing
the support systems :
o
Postal
Stores Depot.
o
Circle
Stamp Depots.
o
Mail
Motor Service.
o
Overseeing
the work of Director of Accounts Postal.
o
Chairman
of the Circle Management Committee.
o
Chairman
of the Departmental Joint Consultative Machinery.
Co-ordination Activities
o
Co-ordination
with the State Government Authorities and other Central Government
Organizations within the circle.
o
Overseeing
the work of Dak Adalats for settlement of public grievances. Also
oversee the work of Pension Adalats for retired departmental officials.
o
Co-ordination
with informal groups (Non- Governmental Organizations), eminent public
personalities like Member of Parliament, Member of Legislative Assemblies,
Local Bodies etc. (Main spokesmen of the Department in his area ) co-ordinate
with electronic and print media.
|
| Regional Postmaster General |
·
Group
‘A’ Officers
·
Group
‘B’ Officers
·
Group
‘C’
·
MTS
Head of the Region i.e. the Chief Officer in the Postal Region
|
Personnel Management
o
Controlling
authority for Group ‘A’ and Group ‘B’ officers posted in the Region.
o
Appellate
Authority/Review Authority for Supervisory as well as Clerical cadres.
o
Cadre
Controlling Authority for the inspection staff as well as Supervisory
staff/Circle cadre staff in the Region.
Financial Management
o
Budgeting
for the entire Region.
o
Exercises
full Delegated Financial Powers as Head of a Department.
o
Monitoring expenditure
to achieve economy in administration.
Technical Functions
o
Planning
of postal network within his jurisdiction according to the sanctioned in
Annual Plan.
o
Management
of customers services through network of the post offices.
o
Collection/transmission/
delivery of mail within the Region.
o
Management
of postal estates.
o
Planning
and execution of modernization programs in the post offices/RMS offices.
o
Monitoring
of redress of public grievances.
o
Development
of Management Information System for effective management.
o
Oversee
the supporting system like:
o
Postal
Stores Depot.
o
Circle
Stamp Depot.
o
Mail
Motor Service.
Co-ordination Activities
o
Co-ordination
with the State Government authorities and other Central Government
organizations in the Region.
o
Oversee
the work of Dak Adalats for settlement of public grievances and Pension
Adalats for retired officials.
o
Co-ordination
with informal groups, (Non-Governmental Organizations), eminent public
personalities like Member of Parliament, M.L.A etc.
o
Inter-act
with Press and Media about Departmental activities including new products and
services.
|
| Director, Postal Services |
·
Group
‘A’ Officers
·
Group
‘B’
·
Group
‘C’
·
MTS
|
o
A
Staff Officer either to the Chief Postmaster General in the Circle Office or
to the Regional PMG. He carries out all functions of the personnel
management, financial management and technical activities concerning
management of the postal services, RMS and in the headquarters office.
In the Circle office, certain other functional areas, like foreign mail
processing/transmission, Postal Life Insurance works are also allocated.
o
As
the Director Postal Services, financial powers have been delegated to the
functionary to make him effective in the field situation. He acts as
appellate authority in respect of clerical and junior level supervisory staff
in Region/Circle.
|
| Director Postal Training Centre |
o
Overall
in charge of training center.
o
Exercising financial
powers of Principal.
o
Exercising statutory
powers (appellate power) over Group ‘C’.
o
Training-scheduling,
design, implementation and monitoring of training programs.
o
Imparting
training in classroom.
o
Training
evaluation.
o
Training
administration – grant of leaver exceeding 3 days for induction trainees,
discharge of trainees from training and detention of trainees.
o
Estate
Management.
o
Co-ordination
with field units and reporting to Directorate.
o
Performance
appraisal of Vice-Principal, Administrative Officer and Personal Assistant to
Principal.
|
|
| Assistant Postmaster General |
·
Section
Supervisor 1-3
·
Clerical
Staff 6-10
·
MTS
2-3
|
o
In
charge of sections for example staff, mail, establishment and planning,
vigilance and investigation, stores and printing etc. Assist the Head of the
Circle in inspection, investigation and supervision in various areas. Both a
Desk Officer as well as an inspecting Officer. Head of the Circle can
depute him away from Headquarters particularly in serious cases of robbery
abstraction or fraud.
|
| Deputy Director/Vice Principal Training Centre |
o
Training
time-table preparation and monitoring.
o
Faculty
arrangement.
o
Exercising
administrative powers over non-Gazetted staff.
o
Exercising
statutory powers over Group ‘C’ staff.
o
Appellate
powers over MTS staff.
o
Imparting
training in classroom.
o
Monitoring
training administration.
o
Day-to-day
training administration.
o
Grant
of leave to trainees within three day limit.
o
Disciplinary
authority in case of trainees during training.
o
Performance appraisal
of Lecturers and instructors.
|
|
| Assistant Director |
Such post holders perform the same nature of job as done by the
Assistant Postmaster General except that their span of control is shorter and
they are not deputed by the Head of Circles for special investigation etc.
|
|
| Assistant Director(OL)/ Hindi Officer |
o
The
translation work from English to Hindi and vice-versa and vetting thereof.
o
To
acquaint the officers and staff of the Department with the provisions of the
OL Act, OL rules and Government orders related to the Official Language and
Hindi Training and to help them in implementing the same.
o
To
ensure proper compliance of the provisions of the Official Languages Act and
the orders pertaining to Hindi Teaching Scheme and Official Language Policy in
the Department and in its subordinate formations.
o
To
work as the Secretary of the Official Language Implementation Committee of
the Department/Office and to convene its meeting from time to time, prepare
the agenda and minutes of the meetings and to coordinate the action taken on
the decision taken in the meetings.
o
To
make suggestions from time to time for promotion the progressive use of Hindi
and to keep liaison with the Official Language Department through proper
channel.
o
To
prepare the reference and help literature and to assist the Officers and
staff in learning Hindi and using Hindi in official business.
o
To
organize Hindi Workshops with a view to remove the hesitation and also to
train the officers/staff in doing their official work in Hindi.
o
Introduction
of various incentive schemes and implementation thereof.
|
|
| Adminis- trative Officer in PTC |
MTS staff
|
o
Exercising
administrative powers over MTS staff.
o
Exercising
statutory powers over MTS staff.
o
Exercising
powers of drawing and disbursing officer.
o
Administrative
management.
o
Imparting
training in classroom.
o
Grant
of leave to Group ‘C’ & MTS staff.
o
Supervision
over campus management.
o
Day-to-day
administration of training center.
o
Staff
deployment for campus management.
o
Trainee
welfare matters.
|
| Senior Supdt. and Supdt. of Postal and RMS Divisions |
·
Group
B
·
Asst.
Superintendent Post Offices
·
Inspector
Posts
·
Group
‘C’cadres
·
GDS
·
Agents
|
Personnel Management
o
Controlling
Authority for Group C and MTS and GDS officials posted in the division.
o
Appointing
Authority for the Group C, MTS and GDS officials in the Division.
o
Reviewing
Authority for postal assistants.
Financial Management
o
Budgeting
for the Division.
o
Monitoring
expenditure for achieving economy in administrations.
o
Exercising
full delegated financial powers in respect of operational matters.
Technical Functions
o
Management
of customers services through network of the post offices.
o
Collection/transmission
and delivery of mail within the division.
o
Management
of postal estates.
o
Planning
and execution of modernization programs in the post offices/RMS offices.
o
Monitoring
of redress of public grievances.
o
Development
of management information system for effective management.
Co-ordination Activities
o
Co-ordination
with the State Government Authorities and other Central Government
Organizations within the division.
o
Overseeing
the work of Dak Adalats.
o
Settlement
of public grievances.
|
| Superintendent of PSD |
Supervisory (ASP/ASRM/IPO) 3-4, Postal Assistant
|
o
He
is in charge of the PSD / CSD.
o
He
is the Head of the Office.
o
Exercise
full administrative powers over the clerical staff also the disciplinary
authority.
o
Recruiting,
appointing authority for the MTS.
o
Responsible
for procurement and supply of stores.
o
Responsible
for printing and purchase of forms after obtaining the approval of the
competent authority in the circle office.
o
Co-ordination
with other organization like DGS&D, Govt. Printing Press, Private
Printing Industry, Railway.
|
| Superintendent, Circle Stamps Depots. |
·
(HSG
II/LSG) 2-1
·
Postal
Assistant–6
·
MTS–6
|
Officer in charge of the Circle Stamp
Depot.
Procurement Function
o
Responsible
for procuring the quarterly requirement of stamps/stationery, NSCs, KVPs,
IVPs, etc. of the Head offices under the circle.
o
To
place indents to the Central Stamps Store, Nasik for quarterly requirements
of the stamps.
o
To
monitor receipt of supply of various indented items.
o
Custodial
Security Functions.
o
Joint
custodian of stamps/stationery certificates.
o
To
ensure sufficient number of receivables with double lock arrangements.
o
To
ensure adequate arrangements for safety and security of stocks.
o
To
maintain stock register.
Supply Functions
o
To
ensure supply of Stamps/Certificate to all the Head Post Offices.
o
To
ensure timely disposal of unserviceable packing materials.
Staff Functions
o
Recruitment
of MTS Staff.
o
Exercising
disciplinary powers.
o
Sanction
of personal claims.
|
| Inspector of Post Office in PSD |
Assistance to the Superintendent in discharge of various duties
and responsibilities. Responsible for proper preparation of quarterly
indents of Stamps and Stationery, NSCs, KVPs etc., personal supervision over
the work relating the issue of stamps and stationers for dispatch to post
offices. Personal supervision on the opening of wooden cases and Bags
containing stamps and stationery etc., personal supervision over the work
relating to stocking of stamps and stationers in the various strong
rooms. Will oversee the indents received from the post offices in
regulating the supply as per stock positions. Will render general assistance whenever
necessary.
|
|
| Sub Divisional Inspector / Assistant Supdt. Post Offices |
Postman Establishment (15 to 60), MTS (25 to 40), GDS
Establishment in Sub Divisions (50 to 100) in Sub-Divisions
|
o
Junior
Manager of the Department responsible for operation, planning and development
at Sub-Divisional level.
o
Appointing
Authority for MTS officials and GDS officials in Branch Post Offices and Time
Scale Sub Offices in the sub division.
o
Disciplinary
and leave sanctioning authority for postmen working in the Sub Division.
o
Carries
out Inspection of Sub and Branch Pos in the Sub Division.
o
Assists
the Divisional Head in the Inspection of the head offices.
o
Carries
out verification of balances of all SB/RD/TD Accounts in the Post Office in
the case of SB Frauds committed by the officials.
o
Carries
out verification of payment of money orders paid by the postmen every month
on random basis and special verification in case of fraud.
o
Carries
out verification of genuineness of withdrawals for Rs 2500/- and above on
cent per cent basis in single handed sub post offices and Branch Post
Offices.
o
Data
collection for postal planning and opening of new Post Offices.
o
Verify
correctness of statistics collected by post offices for sanction of
additional staff owing to increase in work load.
o
Carries
out investigation of fraud and public complaints.
o
General
purpose duty like painting of letter boxes in the sub division, arranging
hired accommodation for post offices, maintenance of mail lines etc.
o
At
sub Divisional level he maintains liaison with State Government authorities,
and important public persons and customers.
o
Any
other duty assigned from time to time.
|
| Lecturer Training Centre |
o
Imparting
training in classroom.
o
Preparation
of training materials.
o
Helping
in training design.
o
Development
of new training methodologies.
o
Monitoring
of mess and hostel.
o
Course
co-ordination.
o
Course
evaluation.
|
|
| Physical Training Instructor |
o
Physical
training of trainees.
o
Extra-curricular
activities of trainees.
o
Organizing
games and events.
|
|
| Assistant Manager (Canteen) |
o
Receiving
orders, assigning duties to the bearers for service in the canteen and in the
rooms of officers/staff.
o
Preparation
and submission of accounts.
|
|
| Section Supervisor (Circle Office) |
o
Disposal
of important receipts and those, which present any special features either
personally or given specific instructions to concerned DA.
o
To
keep special watch on progress of important cases.
o
Maintenance
of proper list for distribution of work in section.
o
Scrutiny
of Assistant’s diaries in order to see that all receipts given to them are
entered in them properly.
o
Checking
of abstract of weekly arrears of papers in Assistant’s diaries at the end of
each week to verify their correctness.
o
Examination
of table of one clerk at least every day in order to see whether any
receipt or file is lying for a long time.
o
Up-to-date
maintenance of Sectional notebook.
o
Preparation
of weekly area report and its submission to sectional officers.
o
Scrutiny
of monthly statement cases pending disposal over three months.
o
Maintenance
of calendar of outward and inward returns.
|
|
| Junior Engineer (Building) |
o
To
collect engineering data for estimates and prepare rough drawing and site
plants connected there with.
o
To
supervise and see that all work under his charge are done with
specifications.
o
To
visit sites throughout in order to see that works are done properly and in
accordance with Department’s requirements and instructions.
o
To
arrange for the materials, Tools and Plants from store/local purchase and
issue materials, Tools and Plants to contractors in time.
o
Custody,
care, maintenance and proper accounting of Government material and Tools and
Plants.
o
To
record measurements of work done by contractor.
o
Preparation
of abstract of measurement at the time of preparation of bills at the time of
closing of muster rolls.
o
Preparation
of recovery statements for the material/ Tools and Plants supplied to
contractors.
o
Preparation
of theoretical consumption statements.
o
Submission
of progress report of works.
o
Maintenance
of registers of inspection of buildings.
o
Preparation
of completion drawing, extra and substituted items statement, deviation
statement and reduction rate statement.
o
Mark
the attendance of Work charge, Charge and regular staff and maintenance of
muster roll.
o
Arrangement
of C/L required for Departmental works.
o
Preparation
of estimates for additions and alterations in buildings.
o
Preparation
of estimates for annual repair/special repair and petty works.
o
Furnishing
full details for preparation of supplementary estimates and revised
estimates.
o
Submission
of reports on all accidents and arrangements for medical aid and first aid in
case of accidents.
o
Submission
of occupation and vacation reports on buildings in his charge.
o
Detection and
reporting of unauthorized occupation, encroachment and unauthorized
addition and alterations.
o
Maintenance
job and drawing of buildings under his charge.
o
Disposal
of surplus and unserviceable materials.
|
|
| Office Supdt. (Circle Office) |
o
General
supervision and direct responsibility for central registry, issue and
dispatch, old record section and reception.
o
Control
over Office stock and stationery.
o
Scrutiny
and distribution of disputed papers of Dak.
o
Posting
of clerical staff including stenos in sections/offices.
o
All
leave cases of Dealing Assistants.
o
Housekeeping.
o
Receipt
dispatch and distribution of telex messages.
o
Joint
custody of cash of Circle Office with ADPS in-charge of accounts and
pension Section.
o
Receipt
and circulation of DG Dak and newspaper
cuttings.
|
|
| APMG / AD Complaints |
o
He
is the Chief Grievance Redress Officer.
o
Monitoring
of redress functions of the divisional Units.
o
Enquiring
into cases of complaint of serious nature as may be ordered by the Head of
the Circle.
o
Monitoring
all web driven system of complaints handling operated in the Department.
o
Organizing
Dak Adalats at the Circle levels.
o
Submission
of reports to the Directorate as prescribed.
|
|
| Stock Assistant |
To maintain various Registers like Stock Registers, Dead Stock
Registers, Preparation Registers, Sales Registers, Coupon Sales Registers,
Kitchen Register etc.
|
|
| Sorting Compiler |
o
To
deal with cases of issue of DML of Post Offices in direct correspondence with
the Offices/Section of this division.
o
To deal
with cases of DML/Sorting/A order of the respective Division.
o
To
maintain files of monthly sorting order/sorting memo and airmail order.
o
To
carry out correction in DML and sorting list according to the
orders/instructions issued in this regard time to time in r/o all
offices/section. To prepare register of due mail list and sorting lists of
division.
o
To
deal with cases relating to change in mode of transmission.
o
To
attend correspondence relating to checking and amendment in due mail and
sorting list.
o
To
deal with cases of introduction/disconnection of bags and their
correspondence.
o
To
maintain reminder diary.
|
|
| Cashier |
o
To
disburse pay and allowance to the staff after bringing the cash from Post
Office.
o
To
deduct dues of Co-operative thrift Bank/Society and remit them to the
concerned Bank/Society and keep in records to deal with the correspondence
relating thereto.
o
To
keep one key of the safe in his personal custody and he will be jointly
responsible for safe custody of cash during all times.
o
To
do any other duty assigned to him.
|
|
| Complaint and Public Grievance Inspector (CI in Postal Divisions. |
o
A
complaint and grievances Inspector is generally, called CI and he is
in-charge of complaint branch and is required to attend all public complaints
in regard to service.
o
Required
to attend all such duties as or assigned by the Divisional Supdt.
o
Required
to supervise the work of all branches which have been placed under his
control in addition to complaint section.
o
Monitoring
all web driven system of complaints handling operated in the Department.
o
Responsible
for timely submission of information to higher officers in respect of
complicated cases and also ensures timely submission of returns to
higher/Circle Officer.
o
Any
other duty assigned to him from time to time.
|
|
| Development Officer (PLI) |
o
Publicizing
and marketing PLI Schemes by distribution of literature, lectures and
personal liaison.
o
Procurement
of effective PLI business by personal contact/liaison with various government
institutions, public undertakings and autonomous Organizations.
o
Verification
of PLI Claims.
|
|
| Postal Assistants (Circle Office) |
o
Receipt
and registration of Dak.
o
Disposal
of Dak by submitting in files.
o
Maintenance
of rulings and circulation thereof.
o
Noting
and drafting.
o
Maintenance
of reminder diary, guard files.
o
Processing
of Parliament Questions and VIP references.
o
In
addition to above, Postal Assistants (Circle Office) working in PLI Branch
discharge following other duties:
o
Data
entry operation on computers.
Generation of various information reports
for:
o
Preparation
of History sheets.
o
Issue
of new policy.
o
Posting
of premium in individual account.
o
Processing
of loan applications.
o
Settlement
of claim.
o
MIS
|
|
| Senior P.A.(Gazetted) with Heads of Circles / Regions |
o
Taking
dictation in shorthand and its transcription.
o
Fixing
up of appointments.
o
Screening
the telephone calls and the visitors in a tactful manner.
o
Keeping
an accurate list of engagements, meetings etc. and reminding the officer
sufficiently in advance for keeping them up.
o
Maintaining
in proper order the papers required to be retained by the Officer.
o
Keeping
a note of the movement of files passed by the Officer and other officers, if
necessary.
o
Destroying
by burning the stenographic record of the confidential and secret letters
after they have been typed and issued.
o
Carrying
out the corrections to the Officer’s reference books.
o
Maintenance
of CR dossiers and attending to related matters.
o
Relieving
the boss of much of his routine work and generally assisting him in such a
manner as he may direct.
|
|
| Stenographer Gr.II (with Director of Postal Services) |
o
Taking
dictation in shorthand and its transcription.
o
Fixing
up of appointments.
o
Screening
the telephone calls and the visitors in a tactful manner.
o
Keeping
an accurate list of engagements, meetings etc. and reminding the officer
sufficiently in advance for keeping them up.
o
Maintaining
in proper order the papers required to be retained by the Officer.
o
Keeping
a note of the movement of files passed by the Officer and other officers, if
necessary.
o
Destroying
by burning the stenographic record of the confidential and secret letters
after they have been typed and issued.
o
Carrying
out the corrections to the Officer’s reference books.
o
Maintenance
of CR dossiers and attending to related matters.
o
Relieving
the superior of much of his routine work and assisting him in the manner he
directs.
|
|
| Stenographer Grade-III(In the Circle Office) |
o
Receiving
the telephone calls.
o
Taking
dictation of inspections/visits of divisional heads and of minutes of
meetings with Unions.
o
Maintenance
of CR dossiers and attending the matters connected therewith.
o
Maintaining
in proper order the papers required to be retained by the Officer.
|
|
| Stenographer Grade III (In the divisional office) |
o
Receiving
the telephone calls.
o
Taking
dictation of inspections/visits of divisional heads and of minutes of
meetings with Unions.
o
Maintenance
of CR dossiers and attending to matters connected therewith.
o
Maintaining
in proper order the papers required to be retained by the Officer.
|
| Name of the Posts | Span of Control | Duties |
Senior Postmaster
|
The Duties and responsibilities of a Sr.
Postmaster are laid down in different Postal Manuals, Savings Bank Manuals
and other Regulations dealing with financial transactions etc. However, some
of the important duties are as follows:
o
Will
perform the personal duties prescribed in the various Postal Manuals,
Fundamental Rules (FRs) & Financial Hand Book (FHB) except those
delegated to the Dy. Postmaster and assistant Postmaster.
o
Will
exercise general supervision over all the branches and carryout the annual
inspection of all departments in accordance with the standard questionnaire.
o
Will
supervise the opening of Dak- ordinary and registered.
o
Will
be responsible for maintaining discipline and control, grant of leave to
staff, sanctioning advances like festival, leave salaries, reimbursement of
medical bills, and Temporary & Final withdrawals from GPF and
authorizing OTA to staff.
o
Will
maintain CRs in respect of PAs and Group officers.
o
Will
perform duties of drawing and disbursing officers as prescribed in FHB Vol –
I.
o
Will
sanction claim cases relating to SB, RD, MIS, etc accounts and savings
certificates, process and forward cases of arrears of pay and allowances and
pensions.
o
Will
be in charge of staff, investigation branches, undertake investigation /
Enquiries into fraud/loss cases concerning HO and sign references (other than
routine ones) addressed to SSPOs, PMG and AO.
o
Will
ensure prompt action is taken on VRs / IRs (Rule 157-Vol. V) and maintain the
postmasters order book for recording changes, tests applied etc. (Rule 50
Vol. VI).
o
Will
issue PO Identity cards to general public and maintain all connected records
therewith.
o
Will
write postmasters balance sheet (Rule 43 FHB Vol II).
o
Will
review the objection registers maintained by SBCO and exercise general
supervision over the branch.
o
Any
other duty or responsibility assigned to him from time to time.
|
|
Head Post Master
|
The duties of a Head Postmaster are laid
down in various Postal Manuals and in Financial hand Book. However, some of
the important duties are as follows:
o
Postmaster
is in charge of office, maintain discipline and make arrangement for smoothly
day to day function of office.
o
He
will be in charge of Sub Accounts branch. He will regulate remittances to /
from Bank, sub offices and check the balances held in Sub Offices, disposal
of Excess Cash Balance(ECB) memos and Sub Postmaster Monthly Report (SMRs).
o
He
will be responsible for proper financing of subordinate post offices under
the account jurisdiction of HPO and transactions with bank where HPO is in
account with Bank for withdrawal and deposit of cash.
o
He
will ensure proper maintenance of stock register of the office. (Rule 369 of
Volume VI) and also maintain the stock register of ACG- 53 (Rule 8 and 173 of
FHB Vol. I).
o
He
will also see the periodical returns and statements that are submitted to the
respective authorities. i.e. Divisional Circle/Region and Postal Accounts
Offices.
o
He
will be solely responsible for the correspondence with the Divisional and
Postal Accounts Offices.
o
He
will be solely responsible for all the work connected to staff matters and
administration.
o
He
will attend to the appointment matters of postmen and MTS and will personally
maintain the check for appointment to GDS staff for his office.
o
He
will maintain rosters, writing of CRs / issue of leave memos in respect of
Postmen and MTS staff including GDS.
o
He
will see that all references from his office to Divisional Office,
Circle/Regional office and Postal Accounts offices goes under his signature.
o
He
will carry out weekly checks on SB / RD / CTD / TD / NSS / PPF / MIS register
of un-posted items for prompt settlement and clearance. He will check the MO
form accounts as per SO summary and cause supply of MO forms to SOs.
o
The
Postmaster should carryout Kit inspection of postmen and Group D Staff.
o
He
should ensure proper custody of KVPs of Rs 50000/- and maintenance of stock
thereof.
o
He
will maintain inventory relating to stock of computer and its peripherals and
its history sheets.
o
He
will keep over all supervision of computers / MPCM / Generator / Batteries
and accessories and taking backup of files in floppies periodically with the
help of System Administrator attached to his office.
o
He
will ensure timely renewal of Post boxes.
o
He
is solely responsible for verifying and maintaining the SOs daily account and
keep watch over the Sub Account branch daily.
o
He
has to look personally into the transit figures and tally the account daily.
o
He
is personally responsible for writing the Postmaster Balance sheet daily. He
should ensure that cash and stamps of daily balances are agreed with the
closing balance of the day by physically counting and checking the cash and
stamps.
o
He
should periodically check the various accountable items and ensure
correctness.
o
He
is responsible for writing and updating the IR/VR paragraph of inspecting officers
viz, Circle level/Regional level offices and Divisional office.
o
He
will take the assistance of PRI (P) and utilize his service for
investigation, check over effective delivery of the postmen staff and check
over the GDS official clearing the letter boxes.
o
He
should keep watch over departmental stamps and seals used in each section to
keep them clean and tidy.
o
He
should arrange proper supply of the cash and clearance of cash to/from the
SOs during the off hours of DPM Treasury.
o
He
should carryout self inspection of HO as prescribed in the rules.
o
He
will ensure effective Estate maintenance that the surroundings of the PO
building and garden are kept clean.
o
Any
other duty assigned from time to time.
|
|
Sub Post Master
|
All personal duties of SPM as prescribed
in various chapters of Postal Manuals. However, some of the important duties
are as follows:
o
Responsible
for the maintenance of records and submission of due returns.
o
Responsible
to check the stamp advances and Franking Machine reading.
o
Responsible
for proper maintenance of all hardware and will maintain History sheet in
respect of system/peripherals up to date.
o
Personally
responsible to handle server and ensure that no unauthorized person accesses
server.
o
Responsible
to ensure that no unauthorized floppy/CDs are used in the system. He/she will
facilitate Day Begin and Day End and also allocate work among PAs. He/she
will take periodic backup in respect of all modules. He/she will maintain a
log book for recording of operation of server.
o
Responsible
to report any break down/problems in the systems to Divisional Head.
o
Responsible
to ensure that systems are not misused by any official.
o
Responsible
to judiciously use the consumables and maintain stock register for all
consumables and ensure that adequate consumables are held in stock.
o
Responsible
for not to divulge the supervisor’s pass word to any body and ensure that
supervisory functions are done by him/her.
o
Personally
responsible regarding maintenance of all statistical registers of various
branches, safe custody of cash and stamps, correspondence, various stocks and
general supervision.
o
Responsible
to attend to references and enquiries, keep in custody of the complaints and
suggestion book. Proper maintenance of various circulars. Pasting of
correction slips to various P & T Manuals and keep up to date.
o
Personally
responsible for submission of various monthly, quarterly and annual
statements.
o
Responsible
to attend to bulk sale of stamps, treasury work with connected accounts
matter and submitting daily accounts to Head post Office.
o
Personally
responsible to supervise closing of bags containing insured articles and keep
them in his/her custody until their dispatch.
o
Responsible
to check stamp advances of the counter Postal Assistant daily.
o
Responsible
to attend to SB and cash certificate claim cases.
o
Responsible
to attend to acceptance of PLI premium/payment and connected transactions and
maintenance of their schedules and records.
o
Any
other duty assigned from time to time.
|
|
Public Relation Inspector (Postal)
|
Duties of Public Relation Inspector are
laid down in the Postal manuals. However, some of the important duties are as
follows:
o
N.B.1: These rules may
be modified in such a way as the Head of the Circle may consider, if
necessary, in the case of Town Inspectors of Calcutta, Madras and Bombay.
o
N.B.2: In these rules
the Postmaster includes the Sub-Postmaster if the Public relation Inspector
is attached to a Sub-Office.
o
The
Head of the Division will fix the jurisdiction of each Public Relation
Inspector in his Division.
o
The
powers of a Public Relation Inspector are limited to reporting cases of
suspected fraud, negligence, irregularities, etc. to the Superintendent or
Postmaster to whom he is subordinate. He has no power to appoint, dismiss,
transfer, or punish subordinates, and he will, therefore not keep character
sheets.
o
The
Public Relation Inspector’s primary duty is to supervise the work of postmen
and of other postal subordinates working outside the office, such as
letter-box peons, runners, etc.
o
He
should also make any personal enquiries entrusted to him by the Postmaster,
and generally perform any out-door postal work which the postmaster may
assign to him, but in no case should be correspond with the public.
o
He
should also, under the Superintendent’s or the Postmaster’s orders, supervise
the working of the town offices, and inspect, at such intervals as may be
directed, those town offices that are assigned to him for this purpose by the
Head of the Circle, and after inspection should record his remarks in the
order book.
o
He
should also carry out surprise checks of articles cleared from letter-boxes
by the letter-box peons on their beat as often as possible with a view to
detect if there are any articles with them bearing signs of removal of stamps
or affixed with used up or faked postage stamps.
o
In
order to be able to control his subordinates effectively, it is essential
that the Public Relation Inspector should make himself acquainted with
(a) the character of all officials attached to town offices, and of the
postmen and letter-box peons attached to the head office. (b) the beat of
each postman and letter-box peon, and (c) the estimation in which each
postman is held by the public he serves. He should take every opportunity to
acquire a thorough knowledge of the conduct and antecedents of Postmen and
letter box peon under him.
o
Any
other duties assigned from time to time.
|
|
Postal Assistant
|
|
The duties and responsibilities of Postal
Assistant are stipulated in various Postal Manuals. However, some of the
important duties are as follows:
o
Depending
upon the establishment of a post office, more than one duty could be combined
or more than one official could be deputed to handle a particular branch.
o
Generally
a Postal Assistant works in Mails, Sorting, Delivery, Dispatch, Registration,
Speed Post, Parcel, Money Order, Sub account, Cash/ Treasury, Accounts and
Savings Bank and Savings Certificates departments of a Post office.
o
They
are also entrusted additional duties and responsibilities in view of
introduction of premium products, other new products and service and
technology driven initiatives of the Department.
|
Postman
|
The duties and responsibilities of Postmen
are laid down in Postal Manual Volume VI Part-III which also applies to
Gramin Dak Sewaks Delivery Agents with some exceptions. The
restrictions on the maximum amount and the type of articles that can be entrusted
to them for delivery are laid down in rule 572/A of Postal Manual Volume IV.
However, some of the important duties are as follows:
o
Postmen
are expected to know thoroughly the rates of inland postage and commission of
money order, the charges for insurance and the fee for registration.
They should be fully competent to fill up the forms with which the public has
ordinarily to deal, especially M.O.s and forms relating to the VP item and be
able to describe the principal features and charges of the SB post office
certificate, MO registration and other postal systems.
o
When
a postman proceeds to his beat, he should carry with him in the postman bag,
required forms and supply them to the public when required.
o
Each
postman who is required to sell MO form and stamps, will be supplied by the
treasurer with a small stock of MO forms and postage stamps of lower
denominations (including post cards, letter cards and envelopes) for sale to
the public and he should give the treasurer a receipt for the MO forms and
stamps in the memo of stamp advances, against the entry of his name.
The money realized from the sale of MO forms and postage stamps should be
made over by the postman, on his return to the office, to the treasurer, who
will give the postman a fresh supply of MO forms and stamps equal to the
amount in MO Forms and stamps to be issued to each postman.
o
Every
Postman must keep a Postman Book MS 27, in which, before proceeding to his
beat, he should enter the particulars of Money Orders, Registered (including
Insured) articles entrusted to him for delivery along with the class of
article, name of the addressee on articles, date of booking / issue,
acknowledgement if attached with the article. Details of damaged articles
etc. The Postal Assistants of the concerned Departments should see that
entries are prepared properly. On return, the Postman should take initial of
concerned Postal Assistant in the said Book. The Postman should give
acknowledgement of cash received by him for payment of money orders.
o
Note: The particulars
of articles given for delivery under the “Delivery Slip” system are not to be
entered in Postman Book. The delivery slip serves the purpose of this book
and should be filed in the delivery department at the close of the day.
o
It
is Postman’s duty to fully examine every article made over to him for
delivery, bring at once to the notice of postmaster any article that is
damaged or that bears the appearance to have been tempered with. Special care
must be taken to observe the conditions of insured articles.
o
It
is the duty of Postman to sign the required documents in post office under
which articles and cash has been entrusted to him for delivery / payment.
o
The
intimations and notices to be delivered by the postman shall be entered in
the postman book by concerned Postal assistants.
o
Each
postman’s beat is fixed by the postmaster, and he must on no account deviate
from the beat prescribed. He is required to deliver, if possible,
before he returns to the post office, all the articles entrusted to him for
delivery to persons residing within the limits of his beat.
o
Note: Postmen, while on
duty, are prohibited from distributing advertisements, handbills, trade
circulars or notices of any description on behalf of the members of public.
o
If
the addressee of an article cannot be found at the given address, enquiry
regarding his changed address should be made from the neighbors. If
trustworthy information can be obtained, the postman should deliver the
article at the new address, if it is in his beat, or make a note of the new
address on the article, so that it may be made over to another postman at the
next delivery, or redirected to another post-town, as the case may be.
If sufficient information regarding the addressee cannot be obtained, the
article should be returned to the postmaster as unclaimed.
o
If
the addressee of a VP article taken out by the postman for delivery is at
home when the postman calls and does not at once take delivery of it, the
postman should require the address to sign the receipt attached to the
intimation to the addressee and receipt shall be pasted in the postman’s book
of receipts for intimations and notices delivered, against an entry of No. of
the article to which it relates.
o
If
the addressee of a VP article taken out by the postman for delivery is
residing at the address marked on the article but is not at home when the
postman calls, the postman should write a remark to that effect on the
article. If the addressee is not at home or delivery of the article
cannot be effected when the article is given out for delivery for the second
time, the postman should deliver the intimation to an adult member of the
address’s household or any other person who may be considered to be authorized
to received ordinary correspondence for the address, under receipt to be
obtained in the postman’s book of receipts for intimations and notices
delivered, against an entry of the No. of the article to which it relates,
which he should make in the book at the time. If the person to whom the
intimation is to be delivered is illiterate, the postman should write the
name of that person in his books of receipts for intimations and notices
delivered and deliver the intimation in the presence of witness whose
signature should be obtained in the book.
o
A
postman is forbidden to deliver any article on which any postage or customs
duty is due, or any sum is to be recovered (as in case of a VP article) until
the full amount to be recovered has been paid. He is obliged to give
change. If any unnecessary delay occurs in payment by the addressee of
the charges recoverable on an article, the postman is authorized to take the
article back to the post office.
o
Postman
will be held responsible that receipts and acknowledgements for registered
and insured articles of the letter and parcel mails delivered are in every
case signed by the addressee or some other person authorized to received such
articles on his behalf. They would require the addressee or their
agents to sign the receipts and acknowledgements (if any) and return the
signed documents to them before delivery. An article should not be left
with the addressee or their agent until the receipt has been duly signed and
returned. No receipts are taken from the addressees of unregistered parcels.
o
Postman
will be held responsible that receipts and acknowledgements for registered
and insured articles of the letter and parcel mails delivered are in every
case signed by the addressee or some other person authorized to received such
articles on his behalf. They require the addressee or their agents to sign
the receipts and acknowledgements (if any) and return the signed documents to
them before delivery. An article should not be left with the addressee or
their agent until the receipt has been duly signed and returned. No receipts
are taken from the addressees of unregistered parcels.
o
The
postman shall observe the procedure laid down in various rules for delivery
of postal article including the money orders) to illiterate addressees,
woman, minors, lunatics and persons without fingers etc.
o
If
a postman loses a money order, insured article, a registered article of the
letter mail, or any parcel mail article, he should return immediately to the
post office report the loss to the postmaster. If any other article is lost
by the postman, the fact should be reported by him on his return to the post
office.
o
Postmen
are required to return to the concerned postal assistant, at the hour fixed
by the Postmaster, all the article that they have been unable to
deliver, A postman may in no circumstances keep an article in his
possession more than twenty-four hours. When a paid unregistered article or a
registered article of the letter or parcel mail or a money order entered in
the postman’s book (M-27) is brought back undelivered or unpaid, a remark
stating why it was not delivered or paid should be written briefly but
legibly on the address side by the postman who should also note under his
dated initials his number (beat number) on the article and copy the remarks
in his book or on the delivery slip. If there are reasonable grounds to
believe that a return article can be delivered at the next delivery, it may,
after examination, be handed back to the postman.
o
Undelivered
unregistered articles of the letter mail must be returned by the postman to
the postmaster or to the official to whom this duty of the postmaster has
been delegated.
o
Note: If the addressee
of a VP article refuses to take delivery of the intimation relating to the
article, when it is presented to the addressee, the postman should note this
fact under his dated initials as well as his number (beat) on the
intimation.
o
The
postage due on articles of the letter mail returned by each postman will be
entered in the postage account by the postmaster. The postman must pay the
amount of this balance at once in cash to the treasurer.
o
The
charges realized on registered parcels delivered should be paid to the
treasurer according to the procedure laid down in the relevant Rules. Postmen
are prohibited on pain of removal from paying the sums on account of
postage, postal fee or customs duty to the delivery or parcel
Assistant. The sums realized on account of VP articles delivered should
be paid to the Assistant (registration or parcel), by whom the VP articles
were made over for delivery, should give his receipt in the postman’s
books.
o
A
postman who willingly detains or delays any postal article in his possession
or who returns an article falsely representing it as undeliverable renders
itself liable to serve penalties under the Indian Post Office Act.
o
A
postman found guilty of habitually loitering on his beat, or employing the
agency of unauthorized person, or person unconnected with the Post Office to
deliver articles entrusted to him for delivery, or otherwise neglecting his
duty is liable to removal or prosecution in a Court of Law under the Post
Offices Act.
|
Powers and Duties of Chief Engineer (Civil), Department of Posts, Delhi
| Name of Posts | Span of Control | Duties |
CE(C)
|
·
SE(C/E),
EE(C/E) in JAG Level, AEs, OS.
·
Section
officers and Supporting staff. Dealing Assistants other staff and
control over field units as per jurisdiction.
|
o
The
Chief Engineer is responsible for efficient execution of all Civil &
Electrical works and exercise full technical control.
o
Chief
Engineer is enlisting authority of contractors in building works for class-IV
& class-III.
o
Chief
Engineer is responsible to carry out inspection of office of SE’s regularly
once a year.
o
Transfer,
promotion, deputation, posting, general policy matters and co-ordination
with Department of Telecom.
o
Transfer
and posting of Group “A” & “B” officer.
o
Creation
of new circles / Divisions / Sub-Divisions.
o
Creation
/ Retention / Permanency and abolition of post in Civil Wing.
o
Suits
/ Notices / Court Cases / Union cases.
o
To
advise the concerned Member, Postal Services Board in regard to
establishment, training of Civil Wing Staff, norms for Civil Wing.
o
Cases going
to works advisory boards relating to tenders, Arbitration awards in technical
& engineering matters.
o
Standardization
and issue of circulars relating to technical and account matters.
o
To
advise on building matters on issues posed by Head of Circle and Directorate
and vigilance cases relating to building matters.
o
Matters
relating to promotion and deputation of the officials of Postal Civil Wing.
o
All
the matters relating to deputation will be processed with the approval of
concerned Member, Postal Services Board.
o
To
act as an Arbitrator for Civil./Electrical works wherever required.
o
Examination/coordination
for policy matters relating to contracts and accounts.
o
To
assist and advise concerned Member, Postal Services Board on all technical
matters relating to proposed development and commercial utilization of
Postal properties with private partnership and ancillary matters relating
thereto including coordination with outside agencies wherever required.
o
Construction
/ Maintenance of buildings.
o
Coordination
between all three streams of Civil, Electrical and Architectural Wing.
o
Participating
in the Budgeting and Annual Plan execution undertaken by the Department for
drawing the works program.
o
Supervision
of work of all S.Es Civil/Electrical and Sr. Architects in the field.
o
To
act as an Appellate authority under RTI Act 2005 for Civil matters.
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SE(C/E)
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Control of 3 to 6 field Division.
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o
To
co-ordinate and supervise the activities of three to six Divisions employed
on construction and/or maintenance work.
o
Maintaining
close liaison with the office of CE (C) in regard to works and technical
matters.
o
Maintain
close liaison with the office of CPMG in respect to works, recruitment of
Group ”C” and MTS staff and budget allocation.
o
Maintain
close liaison with the office of Sr. Architect & SE (P&D) for
layout design & drawings & estimate of the work entrusted to
its charge.
o
Responsible
to carryout inspection of Divisional office once a year and to satisfy
himself that staff employed in each Division is actually necessary and
adequate for its management.
o
SE
( C) is enlisting authority of contractors in building work in class-V
category and SE(E) is enlisting authority in Electrical work in Class-IV
category.
o
Checking
of preliminary estimate, detailed estimate, revised estimate, NIT design
& drawings, scheduled of rates & specifications when working
in planning units.
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EE(C/E)
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4 to 6 Assistant Engineer or/and Asstt. Executive Engineer
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o
In-charge
of a Division office, he is an executive unit directly concerned with
procurement of men/ material/ machinery for speedy and economic execution of
works under its charge and is directly responsible for proper up keeps of
works account and implementation of the terms of contract entered in to with
various parties viz. contractors and suppliers.
o
It
supervises works of 4 to 6 Assistant Engineers and has regular clerical staff
and accounts officers for this purpose.
o
Checking
of preliminary estimate, detailed estimate, revised estimate, NIT design
& drawings, scheduled of rates & specifications.
o
Responsible
for correct compilation of works account through JAO/AO & responsible
for furnishing timely information in case of likely hood of excess over
estimated cost of work.
o
Responsible
to supply preliminary data and information on several points to SE(C/E) or
CE(C/E).
o
Responsible
to inspect at least once a year, the more important buildings and works under
its charge and is responsible to take proper measures to preserve them in
good condition.
o
Checking
of preliminary estimate, detailed estimate, revised estimate, NIT design
& drawings, scheduled of rates & specifications when working
in planning units.
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JE(C/E)
|
o
Preparation
and checking of preliminary estimate, detailed estimates revised estimate,
NIT, Designs & drawings, Schedule of rates, specifications.
o
To
collect engineering data for preparation of estimates and prepare rough
drawing and site plan.
o
To
supervise and see that all works under its charge are done according to
specification, drawings standard and approved samples.
o
To
arrange for materials, Tool and Plant (T&P) from stores by purchasing
from market, issue material, T&P to contractors/ works at proper time
so that there is no obstruction in execution of work. To keep Govt. material
T&P in his custody and care, maintain proper accounts of receipt
issue and balances arrange adequate watch and ward.
o
To
record measurement of work done by the contractor / Departmental labour and
to take level of area where earthwork is done and prepare earthwork
calculation sheet, lead charts etc. for calculating quantities of work done.
o
To
prepare abstract of measurements at the time of preparation of bills/closing
of muster roll.
o
To
prepare the recovery statements for the material / T&P supplied to
contractors, or other services rendered by the department and send them to
the competent authorities for effecting recovery.
o
To
prepare theoretical consumption statements.
o
To
submit progress report of works as may be required by his superiors and to
bring to the notice of his immediate superiors hindrances to the execution of
work.
o
To
maintain the prescribed registers / accounts like cement register,curing
register,register of testing materials, M.A.S. account, site order book,
Account of temporary advances,Imprest accounts, stock
account, T&P account,standard M.B.s etc.
o
To
maintain register of inspection of buildings in his section in the prescribed
form and to bring to the notice of the superior officers any defects noticed
at the time of his inspection. If any building / structure is particularly
unsafe, this should be specifically brought to the notice of higher
authorities.
o
To
prepare completion drawing, extra and substituted items statement deviation
statement, reduction rate statements.
o
To
mark the attendance of W.C. and regular staff in the register, to maintain
the muster rolls properly, to mark the attendance of casual labour in muster
rolls, to arrange for casual labour required for departmental works, to
see that the work-charged staff is properly and fully employed, to watch
the out-put and performance of the staff and labour engaged under him,to send
daily reports as required under the rules.
o
To
prepare estimate for additions and alterations in buildings.
o
To
prepare estimates for annual repair and special repair works and petty works
after collecting data from site.
o
To
furnish full details for preparing supplementary estimates, revised
estimates.
o
To
submit reports of all accidents.
o
To
give first aid and arrange for medical aid in case of accidents.
o
To
submit occupation and vacation reports of building in his charge.
o
To
detect and report unauthorized occupation, encroachments and unauthorized
additions and alterations.
o
To
verify bills, A.T.D.S. etc.
o
To
submit required returns to his superior officers.
o
To
maintain drawings of buildings, service etc under his charge.
o
To
initiate action for disposal of surplus / unserviceable materials /
T&P / empties etc.
o
To
ensure prompt action on complaints received in enquiry offices.
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