Dear HPMs/SPMs,
It is came to know that many are facing issue in accessing APT application during Deputations/Officiating arrangements.
In APT 2.0 all the roles are assigned based on Posts, only some roles are provided based on User IDs.
For proper availability of roles, all the officials has to process Charge report whenever they proceeds on leave. The option for initiating charge report is available in Employee Self Service Portal - > Leave management - > Initiate Charge report.
Charge report has to be processed mandatory for all types of leave. While processing charge report the date of relief and A/N or F/N option has to be selected.
This card has four options and its usage is scenarios are explained below.
1. Relinquish on leave.
2. Assume on leave.
3. Relinquish on Substitute
4. Assume as Substitute.
1. Relinquish on leave.
This option is used when an officials proceeds on leave without any substitutes. i.e., Office arrangements.
2. Assume on leave.
This option has to be used when the officials join duty on return from leave.
3. Relinquish on Substitute
This option has to be used by all the officials especially for Head Of the Office (PM/SPM) and treasurers who holds cash and stamps in their custody. While processing this charge report, it will ask for Substitute employee ID. In the charge report it will show the Cash and Stamp Balances.
4. Assume as Substitute.
This option has to be used when the officials join duty on return from leave. In addition to this they have to select the substitute ID.
And one more thing has to done by Treasurers, at Treasury module for transfer of cash from one official to another user. Go to Treasury -> Tools -> Cash transfer option. There it will show the cash balance of the present user and the same has to be transferred to officials user id who has taken charge.
For example if SPM goes on leave, he has to initiate charge as per option 3. He has to handover the charge to another official, and it may be the same office PA or some other official from another office using the above option.
The help guide from CEPT on this is also provided below. From page 27 to 31. This guide is fully for Employee Self Service related.
Once again, it is reiterated that Charge report is mandatory for all types of leave including RH and CL. Kindly don't fail to do this.
