MINUTES OF THE JCM
STANDING COMMITTEE MEETING HELD ON 23/08/2013.
D.G. Posts No. 06/03/2012-SR dated 2nd September,2013.
The JCM Standing Committee meeting was held on 23/08/2013 at 1030 hrs,
under the chairpersonship of Member(O). Minetes of the meeting are enclosed for
information and necessary action at your end.
Minutes of the JCM Standing Committee Meeting held on 23/08/2013.
The JCM Standing Committee meeting was held on
23/08/2013 at 1030 hrs. in the Dak Bhavan under the chairmanship of Member
(O). The following were present:-
Official
Side
1.
Shri Kamleshwar Prasad, Member (O) - in chair.
2.
Shri S.K. Sinha, CGM (MB&O).
3.
Shri Tilak De, DDG (Estates & MM)
4.
Shri V.K. Tiwary, DDG (R&P).
5.
Shri Anil Kumar, DDG (Estt).
6.
Shri V.P. Singh, DDG (P).
7.
Shri Vineet Pandey, DDG (FS)
8.
Shri L.N. Sharma, DDG (Training)
9.
Smt. Savita Singh, GM (PLI)
10.
Shri Arun Malik, Director (SR & Legal)
Staff
Side:
1.
Shri K.V. Sridharan, Leader Staff Side.
2.
Shri M. Krishnan, Secretary General, NFPE
3.
Shri D. Theagarajan, Secretary General, FNPO
4.
Shri Giri Raj Singh, Secretary, Staff Side
5.
I.S. Dabas, General Secretary, A.I.P.E U, Postmen & Gr. ‘D’
6.
Shri T.N. Rahate, General Secretary, NUPE, Postmen & Gr. ‘D’/MTS
Director (SR) welcomed all the members of the staff side and the officers of
the Department in the meeting. He had apprised that some of the items
wherein action has been completed and communicated to the
staff
side, have been deleted from the list of agenda items. Thereafter Shri
K.V. Sridharan, Leader, Staff Side thanked the chairman for convening the JCM
Standing Committee meeting.
With the permission of the chair, the agenda items were taken up and after
discussions on each item following decisions were taken:-
1. Standing Committee Meeting held on 18.12.2012
Sl. No.
|
Agenda Item
|
Decisions taken
|
Action By
|
1.
|
Cadre Restructuring for all Non-Gazetted Group B & C cadres
|
The staff side was informed that as per the
discussion held on 02/08/2013 the cadre restructuring committee will be
re-constituted.
It was assured that the committee will be
constituted within one week and the first meeting of the committee will be
held within a month.
It was also decided that the draft of the Salim
Haque committee will be discussed in the first meeting.
|
DDG (Estt)
|
2.
|
Creation of System Administrators Cadre.
|
This item was included in the agenda item and
decided that the issue of system administrators will be considered in the new
cadre restructuring committee likely to be constituted within a week’s
time.
|
DDG (Estt)
|
3.
|
Computation of proper norms for work allotment to existing System
Administrators and grant of certain essential amenities.
|
This item was included in the agenda item and
decided that the issue of system administrators will be considered in the new
cadre restructuring committee likely to be constituted within a week’s time.
|
DDG (Estt)
|
4.
|
Request for discontinuance of the practice of obtaining fidelity /
security bond from the employees handling cash.
|
This item was also included in the agenda list at
the last moment on the request of staff side. It was decided that the
proposal will be examined on file and reply will be given to the staff side
in the next JCM (DC) meeting.
|
DDG (PO & CP)
|
5.
|
Protection of pay of the defunct scale of PO & RMS Accountants who
opted for general line under Directorate letter No. 2-22/88 - PE I dt.
01.12.92.
|
Detailed compliance of pay fixation &
consequent revision of due pensionary benefits is still awaited from Punjab
Circle. The issue of extending the same benefits as conferred in the
case of Sh. Natha Singh will be considered on receipt of the compliance as
already decided.
|
DDG (Estt)
|
6.
|
Revision of Cash Allowance to the SPMs handling cash in the absence of
treasurer.
|
It was informed to the staff side that the file
is currently with IFW and the matter will be expedited.
|
DDG (Estt)
|
7.
|
Conveyance of cash with police escort- Problems there on.
|
There are two issues under this item:-
(i) Conveyance of cash with police escort – this
issue has been closed.
(ii) Fixing of line limit – A committee has been
constituted under the chairmanship of DDG (CP&PO). The committee
will meet on 26/08/2013.
|
DDG (CP&PO)
|
8.
|
Fixing Norms / Time Factors to Postal Stores Depot; Circle Stamp
Depot & creation of establishment.
|
The staff side was informed that this issue will
be addressed in the IT Modernization Project.
|
Item closed.
|
10.
|
Allowing to appear in the Departmental Exam like
IPOs – case of physically handicapped officials.
|
The matter is under consideration in consultation
with Ministry of Social Justice, the nodal Ministry for notification of
identification of the post for reservation in Department of Posts for persons
with disabilities. It is pending with that Ministry and the matter is
being pursued with them.
|
DDG(P)
|
11.
|
Transfer of all HSG I Posts to General line
|
As per the existing RRs, HSG I recruitment is
done from general line (from LSG, HSG II cadre) and through IPO line.
This provision was disallowed by DoPT and the matter has now been referred to
DoPT in totality to enable DoP to revise the RRs so that all HSG posts can be
transferred to General Line.
|
DDG(P)
|
12.
|
Payment of honorarium to supervisors & Staff
of Divisional offices for processing of PLI and RPLI proposals.
|
The case for change of honorarium as incentive
was taken up earlier with IFW Division. For calculating incentive for
each item of work, IFW has asked for devising new norms for items of work
being carried out at Divisional Office. Meanwhile, under the ongoing
FSI project all the PLI / RPLI operations are further being decentralized to
CPC / HO level. Subsequent to implementation of FSI the time factor for
all processes on the new insurance software will be available for calculating
workload for staff / supervisor working as per the new work flow in
CPCs. Once the required norms are arrived the matter of incentive
beyond a minimum threshold payable to CPC staff will be taken up.
|
CGM (PLI)
|
13.
|
Grant of OTA/ Excess Duty Allowance to the SPMs
working in single / Double handed Post offices.
|
OTA is not admissible to SPMs. The matter
of introduction of an extra duty allowance to the operative staff of the
Department is under examination in consultation with Nodal Ministries.
However, it may not be out of point to mention that in absence of admissibility
of OTA to SPMs, the question of grant of extra duty allowance may not arise.
|
DDG (Estt)
|
14.
|
Counting the training period for benefits of
promotion under TBOP / BCR scheme
|
The matter is under consideration in consultation
with Department of Legal Affairs and Department of Personnel & Training.
|
DDG (Estt)
|
15.
|
Holding of examination for filling up to posts of AMM in MMS
|
No RRs are currently available for Assistant
Manager (MMS) and the feeder cadres and this is preventing the Department
from holding examination. However, required documents and inputs to
frame the RRs are being obtained.
|
DDG (P) /
DDG (Estt)
|
16.
|
Holding of DPC for filling up the posts of Deputy Manager MMS
|
The DPC will be held within a period of three
months.
|
DDG(P)
|
17.
|
Appointment to the grade of Supdt. Stg. In RMS
|
The DPC will be held within a period of three
months.
|
DDG(P)
|
18.
|
Acute shortage of ‘C’ Bags.
|
The staff side agreed that there is no shortage
of ‘C’ bags now.
|
Item closed.
|
19.
|
Implementation of recommendation of the
5th CPC with regard to payment of cash handling allowance to treasurers
and Asst. Treasurers in Post offices.
|
It was decided that the detailed proposal will be
sent by the staff side and will be examined by the Establishment
Division. If some relevant points are raised by the staff side and
which help to resolve the issue, the same will be included and the proposal
will be referred tenth time, to the M/o Finance for consideration.
|
Staff side
DDG (Estt)
|
20.
|
Allot 19% Group B vacancies for General line and
permit all Group C official in Postal, RMS, Admn. and Postal A/Cs with
minimum 20 years of service to appear in the exam by dispensing with present
reservation of posts to RMS & Admn. Staff.
|
The staff side was informed that a committee has
been constituted under the chairmanship of DDG (R&P) which will meet on
29/08/2013 and the report of the committee will be submitted within a period
of 15 days.
|
DDG (R&P)
DDG(P)
|
21.
|
Anomaly in the preparation of PA gradation list.
Date of confirmation should not be taken now and date of appointment be taken
for construing seniority. Fixing seniority based on the date of confirmation
in unconstitutional and discriminatory and dropping of confirmation
examination.
|
The staff side was informed that the problem in
this case is only in Tamil Nadu Circle. It was decided that the issue
will be taken up separately with Tamil Nadu Circle.
|
DDG(P)
|
22.
|
Pay protection to employees who seek transfer to
a lower post under FR 15 (a)/transfer under Rule 38.
|
DoPT’s OM No. 16/4/2012-Pay-1 dated 05/11/2012
clarifies the issue.
|
Item closed.
|
24.
|
Construction of Departmental Buildings for Postal
Accounts Offices at Hyderabad, Trivandrum and Patna.
|
The staff side was intimated that the PAO office
in Trivendrum shall be accommodated in the new building at Poojapura.
Postal Account Office for Patna has also been approved in EFC meeting,
whereas the proposal of Hyderabad Postal Accounts Office has not been acceded
to by the Planning Commission in the EFC Meeting.
|
Item closed.
|
PENDING
ITEMS IN THE LAST DC (JCM) & STANDING COMMITTEE MEETING ON JCM SUBJECT
- JCM
(DC) Meeting hold on 28.12.2012
Sl. No.
|
Agenda Item
|
Decisions taken
|
Action By
|
1.
|
Grant of higher rate of HRA in respect of offices
situated in urban limits.
|
In the last JCM (DC) meeting held on 28/12/2012 a
point was raised by staff side that everytime in a proposal in respect of
grant of higher rates of HRA by circle it is required that the same should be
accompanied by Establishment review figures. The official side
concluded that this is not required as per MoF rules. It has been decided in
this meeting that this decision taken in the last meeting will be followed.
|
Item closed.
|
2.
|
Imposing unjustified conditions for
appearing IP Examination for the departmental quota vacancies.
|
The matter is being examined.
|
DDG(P)
|
3.
|
Construction of new building at Kodialbail HSG I
SO in Mangalore Division, Karnataka Circle
|
It was decided that a report will be obtained
from circle to ascertain whether the area of the post office is sufficient as
per SOA and functionally convenient; failing which action will be taken
accordingly to resolve the issue. As regards construction of new
building, the proposal was not accepted because the building is safe for
occupation as reported by SE (Civil), Bangalore.
|
DDG (Estate & MM)
|
4.
|
Construction of new departmental building for Itanagar Head Post
office.
|
Construction has already started in May,
2013. Item closed.
|
Item closed.
|
6.
|
Uniform application of incentive for IMT work
|
The proposal for the incentive for IMTS work done
in the post offices has already been worked out in detail along with its
financial implication. The related file was submitted to JS & FA
and the said file has been received back with some querries. The file
is being submitted again with compliance and seeking further orders.
|
DDG (FS)
|
7.
|
Recovery of huge amount being interest Paid on
PPF Account opened on Self name and also in the name of Minors (i.e. on two
accounts) prior to 06.12.2000 – case of Karnataka Circle
|
This office has already issued order to stop
recovery of interest from the officials at fault on 08/02/2012. Since
the Accounts were transferred to the Bank and RBI is the controlling
authority of the Bank, the S.K. Region, Bangalore wrote a letter to RBI to
issue order to the said Bank to get recover the excess paid interest on
behalf of the Department of Posts. Matter has also been taken up with
the RBI by this office. Reply is awaited from RBI.
|
Item closed.
|
8.
|
Fixation of pay of MTS (Group C officials) who
were granted ACP-I and ACP-II upgradations prior to 01.01.2006 consequent
upon implementation of 6thCPC recommendation in the light of
Postal Directorate’s latest order no. 1-20/2008-PCC (Pt.) dtd. 18.07.2011.
|
The issue is currently under examination.
|
DDG (Estt)
|
9.
|
Dies non period should also be taken for
reckoning of continuous service while granting ACP/MACP to officials.
|
It was decided that the issue will be examined
whether the Dies non should be taken for reckoning of continuous service in
such cases. Reply will be sent to the staff side separately, after examining
the proposal within the framework of extant rules of the Government of India.
|
DDG (Estt)
|
10.
|
Arbitrary recovery of Postage in case of foreign
articles returned due to non availability of service.
|
The matter has been examined and it has been
decided with the approval of Secretary (P) that Maharashtra circle may refund
the postage recovered from the booking clerks who book foreign articles to
those countries where India Post does not have any service.
|
Item closed.
|
11.
|
Fixation of Pay for canteen employees after Sixth
CPC.
|
A clarification will be issued by the
Establishment Division.
|
DDG (Estt)
|
12.
|
Clarification issued on encashment of earned
leave in connection with availing LTC– Payment of difference.
|
Ruling of DoPT on this matter has been circulated
to all Circles for taking appropriate action.
|
Item closed.
|
14.
|
Abnormal delay in filling up of vacant LSG, HSG
II and HSG-I vacancies due to non-holding of DPCs in many circles
|
Instructions have been issued from time to time
to hold DPC meetings as per the schedule prescribed by the Department of
Personnel & Trg (DoP&T). As regards filling up of the vacancies
in HSG.I, a proposal was referred to DoP&T to fill up the vacancies in
HSG.I as per the provisions of existing Recruitment Rules till finalization
of amendment to the existing Recruitment Rules. DoP&T has approved
the proposal. Directorate vide letter No. 4-44/2012-SPB.II dated
18/04/2013 has issued instructions to all Circles to fill up the vacancies in
HSG.I in PO & RMS Offices as per the provisions of existing Recruitment
Rules by convening DPC meetings by 30/04/2013 and issue the promotion orders
by 06/05/2013.
Subsequently, another letter dated 27/06/2013
from Member (P) has been issued to all Circles with the request to ensure
that all the vacancies are filled by convening DPC meetings and through Departmental
Examinations.
|
Item closed.
|
16.
|
Denial of relaxed standards to GDS in the
appointment of Postal Assistants in the revised recruitment rules -
regarding.
|
The issue involves amendment of Recruitment
Rules. It is being examined and decision will shortly be taken in this
regard.
|
DDG(P)
|
17.
|
Special drive for residual vacancies.
|
For filling all the unfilled vacancies of
Multi-Tasking Staff and Postman / Mail Guard in Subordinate offices and
Circle / Administrative offices, necessary instruction was issued to all
Circles vide letter No. 45-2/2011-SPB-I dated 18/10/2012 with the direction
to take action to fill up all the vacant posts of earlier years latest by 30th June,
2013. The drive is over and a status report from the Circles has since
been called for to review the position.
|
Item closed.
|
18.
|
Immediately arrange for filling up of vacant
posts in the cadre of PACO & MTS in Circle Administrative offices.
|
Recruitment Rules for the post of PA (CO &
RO) are being revised. However, a proposal is moved to operate the old
RRs for filling vacant posts in the cadre of PA (CO). Regarding filling
up of the posts of MTS in CO / Admn Offices, necessary instructions have
already been issued to all Circles in October, 2012 to fill up these posts.
|
DDG (P)
|
19.
|
Promotion of OS to AD (Rectt.).
|
DPC for 4 AD (Rectt) completed. Item is
closed.
|
Item closed.
|
20.
|
Tenure in RMS Head Record offices/Divisional
offices.
|
It was informed by the staff side that the
Rajasthan, Delhi and Orissa circles are not following the guidelines.
It was decided that the instructions will be reiterated to these
circles.
|
DDG (Estt)
|
21.
|
Non-filling of IPO post of Direct recruits in J
& K Circle
|
The Staff Selection Commission, who allocates the
candidates for appointment to various Circles as per the preference given by
the candidates, has been requested vide letter dated 07/06/2013 to give
special consideration to nominate / allocate the candidates of J&K Circle
for appointment to the post of Inspector of Posts through Combined Graduate
Level Examination in order to ensure that posts do not remain unfilled.
|
Item closed.
|
22.
|
Short drawal of Grade Pay – In case of
Pharmacists in P&T Dispensary
|
There is no case of short drawl of grade pay for
pharmacists and the issue has been decided by, Deptt of Expenditure,
Implementation Cell and the orders have been circulated to Circles.
|
Item closed.
|
25.
|
Recovery effected from Commutation of pension
from Postal pensioners who had proceeded on voluntary retirement during the
period from 1.1.2006 to 31.8.2008.
|
DoPT order no. 38-37/2008-PNPW(A) dated
10-12-2009 in this regard have been re-circulated to Circles.
|
Item closed.
|
26.
|
Grant of Grade Pay of Rs. 1800 to Group D/MTS who
retired/expired from service after 31.08.2008 without having been imparted
training.
|
The issue is referred to Ministry of Finance,
Department of Expenditure.
|
DDG (Estt)
|
27.
|
Fixing norms for Postmen work
|
The norms were formulated after scientific work
study by IWSU in 2008. Since five years have already lapsed, it was
decided to conduct another study by Departmental Officials or by a third
party to review the postmen norms. This decision was taken in a meeting
held on 02/08/2013 under the chairmanship of Member(P).
|
DDG (Estt)
|
28.
|
Performing double duty by Postmen on Double Duty
Allowance Basis.
|
The Fixed Monetary Compensation to delivery staff
for performing duty of an absentee Postman by combination of duties has been
revised vide this office Order No.10-7/2001-PE.II dated 24/11/2010.
|
Item closed.
|
29.
|
Provisioning of 10% LR.
|
Clear instructions will be issued by
Establishment Division to all circles.
|
DDG (Estt)
|
30.
|
Irregular commutation of LR strength.
|
This item is closed in view of item 29.
|
Item closed.
|
31.
|
Fixing standard operating procedures and uniform
code and rules for all Postal Training Centers.
|
It was informed to the staff side that this issue
has been resolved and the staff side was also apprised of this.
|
Item closed.
|
32.
|
Upgradation of pay as per sixth CPC to Group ‘C’
cadre in response to Group ‘D’ Selected under blind quota.
|
It was decided that a training module will be
developed for the visually handicapped in the Directorate within a period of
two months and circulated to all circles for compliance.
|
DDG (Training)
|
33.
|
Implementing online facility for all Postal employees
having General Provident Fund (GPF) Account to get information regarding
their GPF accounts directly from the internet.
|
The matter has already been addressed in the CSI
RFP.
|
Item closed.
|
34.
|
Supply of updated Postal Manuals, Volumes and
Reference books to all offices.
|
The concerned Divisions have been reminded vide
letter No.9-13/94-PF (pt.iv) dated 08/07/2013 for furnishing the material for
printing / uploading of Postal Manuals, in the official website. The
action will be completed within a period of three months.
|
DDG (Estates & MM)
|
35.
|
Bifurcation of Bastar and Raigarh divisions in
Chattisgarh Circle.
|
(a) Baster Division: As no matching savings have
been provided by the Circle Office for creation of additional posts, the
proposal for bifurcation of Baster Division to create Kankar Division is
found not feasible in view of ban on creation of Plan / Non- Plan posts by
Ministry of Finance .
(b) Raigarh Division: The circle has been
asked to provide matching savings for creation of posts required for the
proposed Sarguja Division after bifurcation of Raigarh Division. It has
also been asked to furnish the financial implications involved in bifurcation
of Raigarh Division.
|
This part of the item is closed.
DDG (Estt)
|
39.
|
Review of work load in Business Office.
|
It was decided that a report will be called for
from the circles about the expenditure incurred and the revenue gained.
|
CGM(MB&O)
|
42.
|
(i) Timely supply of uniform and issue of Kit
Card.
|
It was decided that the instructions will be
issued once again to all Heads of Cirlces for timely supply of uniform to
eligible postal employees. The staff side was also informed to take up
the matter at circle level..
Issue of Kit Card: The Directorate has
called for the comment from all heads of the circles to explore possibility
for issue of kit card on 03/06/2013.
Reply received from the circles so far is in
favour of the issue of kit card to the postal employees, hence it was decided
to agree to the proposal and further necessary action may be initiated.
|
DDG (Estates & MM)
|
43.
|
Downgradation of HSG II AHRO post in Maharasthra
Circle
|
The proposal will be examined by the
Establishment Division.
|
DDG (Estt)
|
