Digitization of Service Books of employees at Head Post Offices- Nomination of Single Point of Contacts (SPOCs) thereof

The Competent Authority has decided to nominate Accountant of each Head Post Office as Single Point of Contact (SPOC) for digitization activity under the Core System Integrator (CSI) in his Post Office. He will help the digitization team in reading and understanding the Service Book entries and identifying the documents that are scanned. After the quality check by the digitization team, he will verify the entries entered in the system with the respective Service Books and also ascertain whether the relevant documents have been scanned properly. Subsequently, He will submit a report in this regard to the Divisional Head/Unit Head providing list of employees, whose Service Books have been digitized and the relevant documents have been scanned; and also the list of missing documents employee-wise. It has also been decided that as the work is HPO specific, the concerned Divisional Head/Unit Head will nominate Sr. PM/PM or ASP/IP of the Division/Unit in case of non-availability of regular HSG-I/HSG-ll Postmaster for each HPO for checking, countersigning and releasing the list of employees, whose Service Books have been digitized and list of missing documents employee-wise to the TCS Digitization Team. Source : Personnel Division Letter No.25-4/2013-SPG dated 7th April, 2014