Office of the General Manager,
Postal Accounts & Finance
Tamilnadu
Circle, Chennai-600 008
No. /SDBS/Genl. Dt.7.12.2015
To
The Senior Supdt./Supdt. Of Post
offices, RMS & Airmail sorting Divisions,
Tamilnadu circle
Sub: Clarifications on
settlement of severance amount to all discharged/promoted/resigned /
voluntarily retired and expired GDS-Reg.
Ref : This office letter
No.3527 to 3576/SDBS/Genl. Dt.26.11.2015
Following this office letter referred to above, some of the
Divisions have raised doubts on some of the key issues over phone . In
order to clear some more doubts that may arise in settlement
of severance amount to all exit cases in SDBS ,the following
clarifications are issued for the guidance of all Divisional Heads
and DDOs.
S.No.
|
Doubts raised
|
Reply
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1
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Divisions
have to issue sanctions for settlement of severance amount accrued against
the discharged/ promoted/ resigned/voluntarily retired/ expired GDS and
instruct the DDOs to draw NIL bills.
How the amount is proposed to be paid to the
concerned GDS?
|
a) On submission of Nil bills by the
DDOs for severance amount,the amount shall be uploaded into the CRA system
against PRANs of respective GDS.
b) The funds for such uploads shall
be remitted to the Trustee bank by this office as being followed in monthly
contribution uploads.
c) All claim forms submitted (in
Form-501,502 and 503 ) along with the KYC documents by the GDS through
the NL-CCs shall be forwarded to the NSDL for further processing.
d) On getting the approval from the
NPS trust, the Trustee bank shall transfer the entitled amount to the subscriber’s
bank accounts after apportioning the amount for investments in annuities as
per the rules extant.
Hence
,No direct cash payment should be made by the DDOs under any circumstance
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2
|
How the
sanctions proposed to be issued by the Divisions should be?
|
Sanctions
proposed to be issued by the Divisional Heads for settlement of severance for
SDBS subscribers is unique in way that while all other payments
sanctions would normally read
as “
sanction is accorded for the payment of …………” followed
with cash payments where as the proposed sanction for severance amount
shall read as “ sanction is accorded for drawal of
Nil bill for the following GDS …………” and does not
involve any cash payment by the DDO.
In
addition, the proposed sanction for settlement of severance amount
for GDS enrolled under SDBS would have an explicit alert to the DDOs as
“No cash payment should be made from this sanction” besides
stating that “No severance amount has been authorised /paid for
those GDS so far” to whom the sanction is being issued.
|
3
|
For
settling the severance amount as per severance amount, sanctions are being
issued by the Divisions quoting the relevant ruling provisions.
What
ruling provisions have to be quoted in the proposed sanctions for settlement
of severance amount to the GDS enrolled under SDBS on their exit?
|
All
decisions on SDBS are arrived only on the basis of the Directorate
orders No.6-11/ 2009-PE.II dated 1.4.2011.
Severance
amount accrued upto 31.3.2011 for the GDS enrolled under SDBS who were
subsequently promoted should be settled as per Para- 5 of
the Directorate orders ibid while the same has to be settled
to all other exit cases as per Para-27 (b) of the
Directorate orders ibid .
|
4
|
Is
it enough to submit severance amount calculation sheets only for those GDS
whose claim papers have already been sent to the GM’s office?
|
Severance
amount calculation sheets should be submitted for all exit
cases as two lists one for those exit cases from 1.4.2011 to
30.11.2015 and another list for those GDS who are going to be
discharged from 1.12.2015 to 31.3.2016 without any linkage to
the submission of claim forms by the GDS .
Hence
all Divisional Heads should issue sanctions for all exit cases without
waiting for the submission of claim forms by the GDS.
|
5
|
It
was instructed to issue sanctions and prepare Nil bills 3 months in advance
before the actual discharge of the GDS. Does this 3 months mean
3 calendar months or 3 months before the actual date
of discharge
|
It
may be reckoned as 3 months before the actual date of discharge.
Since
the CRA system does not accept any upload after the date of discharge of the
GDS, the Directorate has arranged for one time acceptance of severance
uploads against all past discharged GDS besides instructing to
stop drawal and upload of contributions for the last three
months preceding the date of discharge, the Divisional Heads are
advised to initiate the proceedings to issue sanctions much before that so as
the DDOs draw Nil bill and submit to this office 3 months in advance before
the date of discharge of the GDS.
The
modalities for the payment of the amount equivalent to the Govt. contributions
for the last 3 months preceding the date of discharge shall be
intimated on receipt of further orders from the Directorate in this
regard.
|
6
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Are
the promoted/Resigned/ voluntarily retired/nominees of expired GDS who have
completed only 10 years of service or less eligible for severance amount?
|
As
per para- 3 (a) (iv) (1) and (iv) (2) of the Directorate
orders No.6-11/ 2009-PE.II dated 1.4.2011,severance amount
has to be calculated for every completed year and month from the date
of commencement of continuous of regular engagement till the time of
enrolment under SDBS that is upto 31.3.2011 or 30.9.2013 depending upon the
date of enrolment of the GDS under SDBS.
The minimum/
maximum ceiling limit of time/ amount applicable for the severance
amount scheme cannot be extended for SDBS.
Hence all GDS enrolled under SDBS who have been
promoted/resigned/voluntarily retired/expired after 1.4.2011 are entitled for
severance amount in proportion to the completed period of service as
per the extant orders.
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7
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How to calculate the severance amount from 1.4.2011 onwards?
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It
may be noted that SDBS is a replacement scheme for the existing
severance amount scheme and drawal and upload of monthly Govt .contributions
is equivalent to the payment of severance amount to the GDS on a month
to month basis.
All GDS who have been regularly appointed and
enrolled under SDBS on 1.4.2011( on completion 1 year of regular service )
are eligible for severance amount upto 31.3.2011 only.
Those GDS who were regularly appointed
before 1.1.2011 ,who have not opted for enrolment on 1.4.2011 but opted
later for enrolment from 1.10.2013 under SDBS following one more
opportunity given by the Department are eligible for
severance amount upto 30.9.2013 only.
Those GDS who were regularly appointed on
or after 1.1.2011 are not eligible for any severance amount.
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8
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Whether
the names of those GDS who are put-off duty now can be included in the
severance amount calculation sheets in case their date of discharge is
nearing in three months ?
|
Yes,
the names of those GDS who are put-off duty now can be included in the
severance amount calculation sheets in case their date of discharge is
nearing in three months .
In
case an administrative decision is taken to remove such GDS, the entire
accumulations in SDBS PRAs including severance amount can be refunded into
the Govt. account.
Action
may be taken to speed up the administrative decision on such pending put-off
duty cases under intimation to this office.
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9
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Are the removed GDS eligible for any
severance amount? and can the names of such removed GDS also be
included in the sanction ?
|
No. The
removed GDS are not eligible for any severance amount. The names of such
removed GDS should not be included in the sanction.
The
list of removed GDS has been called for by this office so as to
deactivate their PRANs after getting the refund of entire accumulations
in their SDBS PRAs .
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Senior Accounts
Officer
NPS-SDBS
No.
/SDBS/Genl.
Dt. 7.12.2015
Copy to
1. The Chief
Postmasters/Senior Postmasters/Postmasters and Head Record officers ,Tamilnadu
circle for information and guidance.
2. The Senior
Accounts Officer (Budget) O/O The Chief Postmaster Postmaster General ,
Tamilnadu circle,Chennai-600 002 .
3. The Senior
Accounts Officers, O/O Postmasters General ,Chennai City,Central,Southern and
Western Regions for information.
Senior Accounts Officer
NPS-SDBS
