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I) Financial
Assistance in case of death of Postal Employees
At present financial assistance of Rs. 10,000/- ( Rupees Ten
thousand) only is payable as immediate death relief as per the orders dated
31.01.2018. There is no upper pay limit for payment of immediate death relief.
The financial assistance in this case is payable to the next
of the kin of the deceased person. It should be ensured that the admissible
financial assistance be paid to the family of the deceased at the earliest
after receipt of the information about the death.
II) Financial
Assistance in case of death of Postal Employees due to terrorist activity / dacoits etc while on duty
At present in cases of death of Postal employees due to
attack by terrorists/robbers/dacoits while on duty, an aggregate amount
inclusive of immediate death relief, of Rs. 75,000/- is admissible as financial
assistance of the bereaved family. In such cases, after payment of the
immediate death relief the matter is to be referred to the Department for
payment of the residual amount from the Central Welfare Fund. In such cases it
must be ensured that the death of the person concerned has happened while
performing the official duties and the amount should be paid to the person
entitled to receive the amount. The residual amount is paid by the Postal
Welfare Board through the Circle Welfare Fund.
III) Financial
assistance in case of death of Postal Employees while on duty due to accidents
Where death of Postal employees occurs while on duty due to
some accident, an amount of Rs. 15,000/- is payable to the next of the kin of
the deceased person.
IV) Financial
assistance in case of death of Postal Employees
by terrorist, robbers activity etc while not on duty.
At present if a Postal employee is murdered by terrorist /
robbers etc while not on duty financial
assistance of Rs. 15,000/- is payable to the bereaved family.
V) Financial
assistance in cases of natural calamities, fire and floods.
Financial assistance of Rs. 4500/- ( Rupees Four thousand
five hundred) only is payable to the
departmental employees affected by fire, floods and natural calamities. The
financial assistance is to be provided only to those who were seriously burnt
by fire, whose property has been really damaged by floods and whose children
books have been destroyed. All cases of financial assistance in case of natural
calamities should be thoroughly scrutinized with reference to the aforesaid
parameters in addition to a certificate from the Revenue Authorities.
All the
claims should be strictly got verified personally by deputing officers of the
appropriate
level so as to ensure correctness of verification, and financial assistance in
these cases be granted where there has been really substantial damage to the
immovable property. No financial assistance should be granted in cases where
there is no damage to the property /books of children etc. even if the area has
been declared flood affected by the revenue authorities. In case subsequent to
the verification, the irregularities are found, the verifying officer should be
held responsible.
However when natural calamities of unprecedented scale
happen as in the case of super cyclone in Orissa and earth quake in Gujarat,
the situation is considered by the Department at the appropriate level and
financial assistance extended as decided. In such case the financial assistance
should be granted by the Circle promptly as per the specific orders received
from the Directorate.
VI) Financial
assistance in cases of prolonged and serious illness/major surgeries for
Departmental Employees.
Heads of Circles have been delegated
financial powers to sanction financial assistance from the Circle Welfare Fund
under their discretionary power upto Rs. 10,000/- (Rupees Ten thousand) only in
each case of proven exceptional hardship relating to serious or prolonged
illness or major surgical operations like cancer, heart operation or renal
failures for postal employees or their dependents.
The Financial assistance in such
cases is sanctioned out of the discretionary grant, which, at present, is 10% of
the total grant allocated to the Circle during the year. Hence these powers
should be exercised in deserving cases to ensure that the discretionary grant
is not exceeded.
This grant is in addition to the
amount of the financial assistance admissible for the periods of extra ordinary
leave or half pay leave on medical grounds. This financial assistance from the
Circle Welfare Fund is for the purpose of meeting the incidental expenses like
diet, cost of treatment, transport etc. and is not to be granted as part of
medical reimbursement which is covered under the Medical Attendance Rules.
Postal employees who undergo
treatment in private hospitals or nursing homes on their own should not be
reimbursed medical expenses from the welfare fund.
Each case of financial assistance should be
decided on merits.
Financial assistance beyond Rs.
10,000/- in cases of illness etc of
Government employees.
In rare and
exceptionally deserving cases where it is considered necessary to provide
additional financial assistance beyond Rs. 10,000/-, such cases are to be
referred to the Postal Directorate for consideration of grant of financial
assistance from the Central Welfare Fund. While forwarding such cases, the
following are to be kept in view : -
i.
Such cases should have personal recommendation of the
concerned Chief PMG indicating specific amount of assistance recommended from
the Central Welfare Fund.
ii.
Copies of the Medical Report and estimate of the cost of treatment
should be enclosed.
iii.
Information regarding total expenditure on treatment, amount
reimbursed, financial assistance already given from the Circle Welfare Fund
should be furnished.
iv.
Financial position of the concerned employees should also be indicated.
v.
Whether the treatment has been taken from the Govt. Hospital.
If not, reason for taking treatment from private hospital be explained in
detail
vi.
Expenditure on essential incidentals like transport, diet,
etc. should be indicated.
vii.
Any other relevant information.
viii.
In the first instance, all such cases should be considered
under CGHS or Civil Services (MA) Rules for medical reimbursement of the cost
of treatment and no case should be sent to the Directorate without aforesaid
consideration and it should be clearly indicated so in the forwarding letter.
VII) Financial assistance for regular employees suffering from TB
also for their family members.
a.
Indoor patients : Such employees who are hospitalized for
treatment of TB for fairly long period and remain on leave with half pay or
leave without pay and also have to continue on such leave even after discharge
from the hospital may be given financial assistance of Rs. 400/- p.m. (Rupees
Four hundred only) after discharge from the hospital subject to a maximum of
six months, for nutritive diet.
b. OPD TB
Patients : Financial assistance of Rs. 200/- p.m. ( Rupees Two hundred only)
for a maximum period of six months for the purposes of nutritive diet may also
be granted to OPD TB patients. This assistance will be paid from the date of
application or the date on which the disease becomes 3 months old whichever is
later. This assistance will be admissible on the production of medical
certificate from a Medical officer of a Govt. Hospital or a TB Sanatorium.
In case of such patients who are hospitalized but on
discharge are not on EOL or HPL but continue the treatment as outdoor patient
after discharge from the hospital, the financial assistance @ Rs. 200/- pm for
a period of 6 months may be given as admissible to OPD TB patients.
It may however, be noted that this financial assistance will
be granted only once for a maximum period of 6 months. However, this assistance
will be in addition to the financial assistance, if any, granted for the period
of EOL/HPL.
c.
Dependent family members of the postal employees who are
suffering from TB are covered under the head “Grant of Financial assistance due
to prolonged illness” and Heads of Circles are delegated with the powers to
sanction financial assistance under their discretionary powers up to Rs.
10,000/- in each case of proven exceptional hardships resulting from serious or
prolonged illness to the Postal employees or their dependents, taking into
consideration other conditions such as meeting incidental expenses like diet,
cost of treatment and transport etc., which is not covered under medical
reimbursement under CS(MA) Rules.
VIII) Grant of Financial assistance for Extra ordinary leave &
Half Pay Leave due to prolonged illness.
Financial assistance as indicated
below may be granted to the Postal Employees who had to avail extra ordinary
leave or half pay leave on Medical Certificate due to serious / prolonged
illness or major surgical operations : -
a.
Extra ordinary leave Rs.
1500/- p.m.
b. Half Pay
Leave Rs. 750/- p.m.
The above assistance is uniformly
applicable to all Postal employees getting maximum pay upto Rs. 65,200/- per
month.
The Financial assistance in these
cases is granted subject to the following terms and conditions : -
a) Disease
should be more than two months old. However, in case of relapse of the same
disease in the same case the condition of two months period will not be
applicable
b) The period
of Extra Ordinary leave and half pay leave should be 30 days or more
c) The
assistance will be given for a maximum period of 36 months renewable at
intervals of every six months.
d) The
assistance may be continued for a period of one month after the official joins
duties.
The Financial assistance for Extra
Ordinary leave and half pay leave availed by a Government Servant up to the
date of invalidation / retirement can be paid to the Govt. servant concerned on
receipt of application from the concerned official. However, in case of death
of the employee the Financial assistance as mentioned above may be paid to the
bereaved family as in case of immediate death relief.
IX Financial assistance for purchase of Mechanical /
Motorized Tricycle for Orthopedically
handicapped Departmental employees.
As per the
above orders handicapped employees are entitled to financial assistance up to
Rs. 15,000/- (Rupees Fifteen thousand only) or 50% of the cost. Of the
Motorized Tricycle whichever is less, from the Circle Welfare Fund.
In addition
to the above, financial assistance to the extent of 75% of the cost of
artificial limb/Wheel chair / Orthopaedic Tricycle subject to the maximum of
Rs. 1,000/- can be sanctioned to the employees or their dependents from the
Circle Welfare Fund.
Actual IInd Class Railway Fare from
the place of duty to the Artificial Limb Centre and back is also reimbursable
from the Welfare Fund in cases of handicapped employees for provision of
artificial limbs if such reimbursement is not admissible from any other source.
X Grant of
educational assistance to the children of Postal Employees.
The educational assistance to the
children of Postal employees is being extended as per the provisions contained
in the Directorate letter dated 20th May, 1993 as amended by the
subsequent letters mentioned above. In nutshell at present the scholarships are
payable subject to the following conditions.
a) Minimum
percentage for award of Technical Scholarships in 50% in the minimum qualifying
examination on the basis of which candidate becomes eligible for the admission
to the technical course in question.
b) The
corresponding percentage for non-technical scholarship would be 60%.
c) There will
be a relaxation of 10% marks for SCs/STs and low paid officials for grant of
non-technical scholarship.
d) There will
be no relaxation in the minimum percentage required to be obtained in the
qualifying examination for award of scholarship for technical courses.
e) There will
be no relaxation of 10% marks for OBCs candidates for grant of non-technical
scholarship & school student awards, However, application for award of
scholarship with relaxed standards for OBCs be entertained after all other
eligible candidates have awarded the scholarship.
f)
The merit list for scholarships will be prepared at circle
level and a common merit list will be prepared in each category of the
scholarship i.e. Technical Degree, Technical Diploma, Non-technical Degree,
School Student Awards etc. The merit list will be prepared strictly on the
basis of the marks obtained by the wares of the employees in the qualifying
examination subject to reservations of scholarships for SCs/STs/OBCs and low
paid employees as mentioned above.
g) Scholarships
will be granted only to the extent the funds are available.
h) To ensure
that large number of employee are covered under the scheme of scholarships, the
second scholarships to an employee may be granted only if all the applicants
have been granted at least one scholarship,
i)
The scholarship once awarded shall continue till the date of
completion of the course and shall not be withdrawn on account of : (a) the
employee exceeding the pay limits. (b) death, invalidation or retirements on
superannuation of the employee.
j)
The scholarship will automatically cease in the event of the
employee’s resigning from service, being dismissed, removed or compulsory
retired as well as in the case of voluntary retirement.
k) For the
purpose of grant of scholarships for technical and non-technical Degree
Examinations, pay of both the husband and wife will be counted for the purpose
of the pay limits prescribed for various courses. However, in case of grant of
school student awards pay of only the applicant will be taken into account.
l)
The scholarships are admissible only for degree classes and
no scholarship will be granted for Post Graduate Courses etc. except in case of
BE/B.Tech Courses in Institutes like IISC Bangalore, MIT Chennai for which a
degree is pre-requisite for admission to such courses
m) The pay
limits prescribed for various courses are as follows : -
Pay limit Scholarship Rate
P.M
i. Technical and non Technical
and degree scholarships (Including
Rs. 65,200/- (1) IIT, AIMS, IIM
IIT, IIM, AIIMS) Rs.
1000/- p.m.
for Technical Education
(2) Medical/Tech.Edu/PG
Degree Rs. 800/- p.m.
Diploma Rs.300/- p.m.
(3)
Non Tech Degree
Girl student undergoing Graduration in any field with a
minimum of 60% aggregare marks in class 12th @Rs. 250/-p.m.
(4) ITI certificate course– Rs. 1400/- p.a.
i.
Scholarships to physically
Rs. 77,900/- refer in page
no 14&15
Handicapped
children
n) Renewal of
Scholarships :- The scholarships will be subject to renewal every year by the
Heads of the Circle on the following terms and conditions: -
a.
Technical scholarships may be renewed without any condition
of minimum marks in last examination provided that the student is allowed to
keep terms and to go to the next higher class/semester by the university. In
case, a student is detained, the scholarship may be withheld only for the
period of detention and automatically renewed once the candidate is promoted to
the next higher class/semester. However, if a student is detained for the
second time, the scholarships may be discontinued altogether.
b. The
condition of 50% marks in the annual / semester examination for renewal on
non-tech scholarships will continue. If a student fails to obtain 50% marks in
the examination, the scholarships will be stopped till he/she secures 50% marks
in the next semester/annual examination. If a student is detained, the
scholarship will be discontinued altogether.
o) Reservation
of scholarship : - Separate merit list may be prepared for the reserved groups
for whom the scholarships/Book Award i.e. Tech. and non- Tech are to be
reserved according to the following percentage : -
Tech. Non-Tech
Scholarship Scholarship
i.
For officials drawing
pay upto Rs.
23,500/- p.m. 15% 20%
ii.
Scheduled Castes 15% 15%
iii.
Scheduled Tribes 7½
% 7½ %
p) 55% of total
amount allotted to a Circle in a year will be earmarked for scholarships and
other educational assistance schemes. However, Head of the circles have the
powers to provide additional amount of 5% of the allocation for this purpose in
order to cover up more candidates subject to availability of funds in the
Circle Welfare Fund.
q) Allocation
of funds : - Out of the funds available for scholarships and other educational
schemes, the following allocation will be made for different schemes :-
a.
Scholarships for Tech. Courses
(including IIT, AIIMS, IIM, ITI) 67%
b. Scholarships
for non-tech. Courses 20%
c.
School Student Awards including
Award for excellence in
X & XII Board Exams. 5%
d. Scholarships
for staff for
development of personality. 5%
e.
Scholarship for Handicapped children 3%
The Heads of Circles, however, have powers to re-allocate
funds from one category to another, if there are not sufficient eligible
applicants in any one category.
A list of
technical degree and diploma course is given below : -
DEGREE
COURSES
1. I.I.T.
Courses
2. B.E. /
B.Tech / B.Sc., (Engg.) (Civil, Mech. Electrical, Electronics, Metallurgical,
Textile, Chemical, Computer Science, Instrumentation, Industrial Electronics,
Sugar Technology, Plastic Technology, Printing Technology, Dairy Technology,
Agricultural Engg., Industrial Engg., Production Engg., Fisheries Tech. Marine
Engg., Engg. Design, Food Processing Tech.)
3. B.Sc. Degree
(Agriculture)
4. B.Arch.
5. M.B.B.S.
6. B.V.Sc.
7. B.D.S.
8. B.Pharmacy
9. Bachelor of
Homeopathic Medicine (BHMS)
10. B.Sc.
Nursing
11. B.A.M.S.
12. B.F.Sc.
13. Management
(After 12th Std.)
14. I.I.M.
(Bangalore, Ahmedabad)
15. All other
Degree Courses in Tech. Degree courses in Engg. / Technology recognized by the
Director of Technical Education/UGC/Universities/ AICTE.
DIPLOMA
COURSES ( After 10th )\
1. All
Engineering subjects (as at Sl.No. 2 of Degree Courses)
2. Diploma in
homeopathy and Ayurvedic Courses.
3. Diploma in
Architecture.
4. Diploma
Courses in Draughtsman
5. Hotel
Management and Catering
6. Assistant
Architectship
7. Diploma in
Commercial Practice
8. Diploma in
Pharmacy
9. Diploma in
Prosthetics for & Drithotics.
10. Model
Diploma Course for Technician
11. Diploma in
Textile Designing
12. Diploma in
Printing Tech
13. Interior
Designing and Decorating
14. Industrial
Safety
15. DHMS (4
years)
16. Radio Engg.
17. Diploma in
Post Harvest & Food Tech.
18. Diploma in
Coating Tech.
19. Diploma in
Cinema / Cinematography, Sound Recording / Sound Engg.
20. Diploma in
Surface Coating
21. Indian Dairy
Diploma Courses
22. Knitting
Technology
23. All other
diploma courses in polytechnics recognized by Central / State Govt.
I.T.I.
All Trade Courses Conducted by I.T.I.
In case of
doubt whether a particular course is to b treated as Technical or Degree etc. a
reference may be made to the Director of Technical Education of the concerned
State.
XI)
Incentive for excellence in academic achievement for Xth & XIIth
Class.
Five awards are to be given for the
children of staff in each of the following groups purely on merit on the basis
of the marks in 10th and 12th Standard Board Examination
subject to the minimum percentage of marks shown against each group : -
Sl.No. Group Minimum percentage of
Aggregate marks
1. 10th
Standard
2. 12th
Standard
(Science
Group)
3. 12th
Standard Minimum
Aggregate 90% in all categories
(Commerce
Group)
4. 12th
Standard
(Humanities
Group)
A common merit list for the entire
Circle (including all regions) will be drawn up for each group showing the
percentage of marks upto two decimals. The merit list will contain names of the
students of all Boards (State Board, CBSE etc.) subject to the minimum % of
marks fixed above. The first five students will be sanctioned the awards as
follows : -
1st
Position in the Circle - Rs. 6000/-
2nd Position in the Circle - Rs.
4800/-
3rd Position in the Circle - Rs.
4200/-
4th
Position in the Circle - Rs. 3600/-
5th
Position in the Circle - Rs. 3000/-
If more than one student obtains the
same number of marks for the 5th Position, all of them would be
given the awards. The number of awards will be accordingly increased in such
cases. This work will be handled at the office of the Chief PMG. Where there is
no Chief PMG, the office of PMG at the Headquarters of the Circle will attend
to this. There will be no pay limit or reservation for the awards. The scheme
is open only to the children of the staff. Application of the staff, whose
children had appeared for the Board Examinations outside the Circle, will be
considered by the Circle in which they are working. The expenditure on these awards
is to be met from the allocation from the Circle Welfare Fund for educational
schemes and scholarships. The awards under this scheme shall be finalized and
announced before 30th September each year.
XII) Grant of Scholarships – Clarifications.
A number of references are being
received for clarifications when a ward after availing scholarship for one
course shifts to another course. in this regard the basic principles were laid
down in the aforesaid letter issued to Chief Postmaster General, UP Circle,
Lucknow. These clarifications are reproduced below:-
I.
The basic principle to determine the admissibility of
scholarship for a particular course after the ward has already received
scholarship for the previous course is whether the course for which the
scholarship is now being sought is a higher course academically. To illustrate,
if the ward of an employee has done B.Sc. and has received scholarship for the
course and subsequent gets admitted in an IIT, AIIMS or IIM course he or she
should be eligible for the scholarship for entire duration of the courses
because these courses are considered higher than the normal degree courses.
II.
Where a ward has switched over from one course to the other and where it is
not possible to decide whether the subsequent course is a higher course, though
professionally it may be more is demand, the admissibility of the scholarship
for the subsequent course should be decided on the basis of rate of scholarship
admissible for the previous as also the subsequent course. To illustrate if a
ward has passed B.A. course for which the rate of scholarship is Rs. 80/- per
month and subsequently takes up a diploma course which is offered by several
institution including ITI, he would be entitled to the difference between the
rates of scholarship for the two courses for the simple reason that a diploma
course cannot be considered higher than a B.A. or B.Sc. course.
For example,
the scholarship for B.A. or B.Sc. course is Rs. 80/- p.m. whereas the same for
diploma course is Rs. 100/- p.m. If a person has availed of scholarship for a
period in a year for B.A. or B.Sc.
course and then gets admitted in a 3 years diploma course he would be entitled
to the difference of Rs. 20/- p.m. for the entire duration of the course. However, if a person has availed of the
scholarship for a B.A. or B.Sc., course
for a period of one year and there after takes admissible in a diploma course,
he would be entitled to Rs. 20/- p.m. for the first year of the diploma course.
For the remaining two years he will entitled to the amount of Rs. 100/- p.m. as
prescribed.
(i)
There may be instances where a person switches over to an ITI
certificate course after availing the scholarship for a B.A. or B.Sc., course.
In such cases he would not be entitled to any scholarship for ITI certificate
courses because the rate of scholarship for ITI certificate course (Rs. 1400/-
p.a.) is less than the scholarship for the B.A. or B.Sc., course. It is,
however, clarified that in all such cases the question of making any recovery
would not arise. Rates issued vide dated
letter No. 1-01/2017 – WL & Sports
dated 30/31.01.2018
III.
Scholarship
for UPSC Examinations
The financial assistance is given to
such children of the Postal employees who appear in All India Competitive
Examinations held by the UPSC on All India Basis. The terms and conditions for
grand of this assistance are as follows : -
i.
The amount of financial assistance is Rs. 2000/- only
ii.
There will be no pay limit for grant of this assistance.
iii.
This assistance will be provided only once to each child. In other words, if she / he
does not qualify in examination in the first attempt, similar grant would not
be
admissible for 2nd or subsequent attempts. Similarly, if he /she avails of this facility for one
competitive examination, he or she would not be eligible for similar facility
for other competitive examinations as well.
iv.
The candidates should have secured a minimum of 60% marks in
the examination prescribed as the minimum qualification as a condition of
eligibility for taking the competitive examination. However, for Civil Services
Examination, this assistance will be granted only on clearing the preliminary
examination irrespective of the marks in the qualifying examination.
v.
While granting financial assistance to an employee an
undertaking will be obtained from him/her to the effect that in case his/her
ward does not appear in all papers of examination for which assistance has been
provided, she/he shall have to refund the whole amount of Rs. 2000/-
immediately to the Welfare Fund.
vi.
In case of NDA.IMA Naval Academy Examination, the financial
assistance of Rs. 2000/- each would be admissible to the wards of Postal
Employees in such cases only where they have qualified in the written
examination. The assistance would be for the purpose of preparation for SSB
interviews only. There would, therefore, be no condition of securing a minimum
of 60% marks in the examination prescribed as the minimum qualification for
appearing in those competitive examinations.
XIV)
Scholarship for SC/ST employees for departmental examination
and
higher education.
As per the above orders SC/ST
employees, who are appearing in the Departmental Examinations held by the
Department for promotion to various categories will be granted financial
assistance to the extent of paying fee for attending the coaching classes for
departmental examinations subject to the limits as indicated below : -
a)
Examination for promotion
to the cadre of IPOs/IRMs/
Inspectors (MMS) / JAO/AAO) = Rs. 1800/-
Examinations and similar cadres
b)
Examination for promotion
to the cadre of Junior Accountants
in the Postal Accounts, UDCs = Rs. 1200/-
and other similar cadres
c)
Examination for promotion
to posts of Postal Assistants,
Sorting Assistants, Sorters = Rs. 900/-
and other similar cadres
The assistance will be provided only
once as lump sum for each category of examinations and will be made available
through the Heads of Divisions / Units.
The candidates will have to refund
the whole amount in case they do not appear in any of the paper (s) of the
examinations or they do not secure minimum 25% aggregate marks in the
examination. For this purpose an undertaking to this effect will be obtained
from them before grant of the financial assistance.
Higher Education : -
It was also
decided to grant financial assistance from the Welfare Fund to SC/ST employees
who are pursuing higher academic education through regular classes in evening
colleges or through correspondence courses conducted by the recognized Board /
University.
The employees appearing in 10th and 12th
Std. Examinations will be granted one time financial assistance of Rs. 1200/-
and for those pursuing degree / diploma or Post Graduate Degree / Diploma
beyond 12th Std., financial assistance will be restricted to the
amount of fees Rs. 3000/- per annum. Further this assistance will be restricted
to the amount of fees paid for such higher education and will be granted only
if the candidate secures minimum of 40% marks in lower pre-requisite
examinations. This will be renewed only if the candidate gets through the
semester / annual examination.
There will
be no pay limits for grant of the financial assistance for the above purpose.
The
expenditure incurred will be met from the amount of 55% earmarked for
scholarship under the welfare fund.
XV)
Scholarship for development of individual personality.
This
scholarship is admissible for the courses recognized/approved by the Govt. of
India/State Govt. In the field of Personnel and Labour Management, Public
Relations, Sociology, Social Work, Sports (NIS), Welfare Accounting, Computer
Programming, Industrial Relations and Banking on the terms and conditions as
indicated below : -
1. These awards
are for the Post Matric Classes.
2. Employee has
to secure admission on his own. He will not be sponsored by the Deptt. The
scholarship will be granted @ 75% of the fee paid by an employee subject to a
maximum of Rs. 5,000/- per annum.
3. The
scholarship is admissible for maximum period of two years and only once during
the entire service.
4. Employees
below the age of 35 and drawing basic pay less than Rs. 16,840/- p.m. are
eligible. However, the Circle may, at its discretion, consider sanctioning
scholarship to the really deserving candidates even beyond maximum age of 35
years.
5. The crucial
date for determining the age and pay will be first July of every year.
6. The
employees will have to avail of his own leave and should meet other costs.
7. The course
should be at a place of duty except in case of NIS, Sports.
8. The official
shall have to execute a bond to serve the Dept. At least 3 years of completion
of the course otherwise, he shall have to refund the amount of scholarship
awarded to him.
9. Renewal of the
scholarship will be made only if not detained in the first year Annual or
Semester examination of the course.
10. The
expenditure on such scholarships will be met from 55% allocation towards
scholarships and other educational schemes from Annual Grants of the Circle.
11. 5% of the
allocation for educational schemes will be earmarked for this purpose.
12. The
scholarship will be awarded at Circle level provided the above conditions are
fulfilled.
XVI) Grant of Scholarship and transport charges to
handicapped (physically challenged) children of Postal Employees.
The scholarships, transport charges,
hostel/mess subsidy is being granted to the handicapped (physically
challenged), mentally retarded and blind children of the Postal employees from
the respective Circle Welfare Funds as per the guidelines mentioned below : -
Scholarships
Scholarships
for physically handicapped / Mentally
retarded / blind
/ deaf and dumb children are granted @ Rs. 500/- p.m. subject to the following
conditions : -
i.
These scholarships
will be granted for a maximum period of 8 years
ii.
It will be renewed every year subject of a maximum period of
8 years provided that scholarship will not be paid more than twice for the same
class/standard. In other words if a child is not promoted to the next standard
the scholarship can be awarded for the first repeat year.
iii.
The scholarship will be admissible to the physically
handicapped children with permanent partial disability of at least 40%.
However, in case of totally blind, deaf and dumb children no such limit will be
applicable. This should be supported by a certificate from a Govt. Medical
Officer.
iv.
Staff with lower rate of pay would have preference over those
with higher rate of pay.
Transport
charges / Hostel / Mess Subsidy
i.
The benefit of scholarship/transport charges will be
admissible to not more than two handicapped children of the same official at a
time subject to availability of funds. However, the benefit can be considered
to a second ward only if all the applicants for benefit for the first ward have
been sanctioned.
ii.
The rate of grants of transport charges hand hostel/mess
subsidy will be as indicated below :
‘A’ Class Cities Other
Cities
i.
Transport Charges Rs. 300/- Rs. 250/-
ii.
Hostel / Mess subsidy Rs. 300/- Rs. 250/-
( In lieu of
Transport Charges)
iii.
The child should be studying in a recognized
school/institution.
iv.
The transport charges will be admissible only for students
studying in 1st to 12th
standard.
v.
The transport charges will be admissible only for the period
the school/institution remain open and no transport charges will be admissible
when the school remain closed or the child remain absent for more than 15 days
in a month.
vi.
The transport charges will be admissible only if the child is
unable to walk by himself/herself for going to school
vii.
Hostel / Mess subsidy will be granted in lieu of transport
charges if the child is staying in Hostel of a recognized institution for the
handicapped.
viii.
Transport charges will be admissible for the repeat year if
the student is detained in class but not for subsequent repeat years.
XVII) Financial Assistance for Excursion Trips:-
The department provides subsidy for Excursion Trips towards
the fare by surface transport paid by the employees for the trips organized by
the Welfare Institution subject to the following conditions :-
i)
The subsidy to the extent at 60% of the cost of railway fare
or journey undertaken by any surface transport will be permissible only in
cases of member of staff drawing basic pay up to Rs. 65,200/- p.m.
ii)
The concession would be admissible to the employees or their
family members not more than once in a financial year. Preference in this
regard may be given to those who have not availed of the facility even once
during the previous years.
iii)
The family members mean husband or wife and sons and
daughters of the official solely dependent on him or her.
iv)
The holiday trips will be restricted to the places of
religious or tourist importance etc. within
700 Kms from the place of origin of the trip.
v)
The trips should be organized as part of welfare programs for
benefit of the Postal employees and their family members by the Welfare
Institutions in the Department after getting prior approval of the Head of the
Circle.
vi)
The trip will be spread over a maximum period of 4 – 5 days
so that the office work does not suffer.
vii)
Normally not more than two officially sponsored trips will be
arranged in a financial year.
viii)
Proper accounts will be maintained in respect of such trips
and submitted to the Treasurer of the funds immediately after completion of the
journey.
XVIII) Financial Assistance to the Central Postal
Ladies Organization and its subordinate organizations in the Circles.
Central Postal Ladies Organization
was established as a society for realization of aims and objectives as contained
in its Memorandum of Association. This organization has branches in all the
Circles and aims to help Postal Employees in various social objectives by
managing Crèches, Tailoring Classes, Canteens etc.
The CPLO gets its income from
subscription from member, income from fees, charity, cultural shows, greeting
cards, souvenir donation, gifts, grants etc.
The department extends its support
to the organization by giving them grants in aid from the Circle Sports Funds.
Vide orders dated 01.06.2000 it was decided to give the following grants to
CPLO : -
a) Central
Organization Rs. 25,000/-
b) Circle
Organization Rs. 15,000/-
The above grants are given from the
Directorate/Circle Welfare Funds respectively subjected to the organization
submitting audited accounts etc. for the previous year indicating full
utilization of the grant already given to them.
The above amounts were revised vide
order No 1-6/2008-WL/SP dated 27.102008 as below.
c) Central
Organization Rs. 35,000/-
d) Circle
Organization Rs. 25,000/-
The above enhancement was made
subject to other terms and conditions remaining the same as per the previous
orders.
XIX) Financial assistance to Crèches.
No crèches are run by the Department
itself. However, it provides financial assistance to the
institutions/organizations running crèches as per the scheme incorporated in
the orders dated 15.10.79
1) Non –
recurring grant Rs. 60,000/- for starting a crèche
2) Non –
recurring exp of Rs. 20,000/- at the end of every 3 years.
3) Recurring
grant Rs. 1,500/- per month per child to the maximum of Rs. 38000/-
It may be mentioned that Govt.
assistance can be only on a limited scale and should not induce too much
dependence on the part of voluntary organizations should be to utilize the
Govt. resources for widening the scope of the programme with increasing
voluntary contributions. The organization concerned whenever requesting for the
Circle regarding the utilization of grant already given. An institution in receipt of assistance shall
be open to inspection by an officer deputed by the Head of the Circle or the
Director General. The accounts shall
always be open to check by an officer deputed by the Head of the Circle or the
Director General of Post. The institution shall also maintain a record of all
assets acquired
wholly or substantially out of the government grant. Such
assets shall not be disposed of, encumbered or utilized for purposes other than
those for which grants were given, without prior approval of the Head of the
Circle or the Director General Posts. Should the institution / organization
cease to exist at any time, such properties will revert to the Department of
Posts or disposed of in accordance with Govt. orders.
XX) Financial assistance to tailoring classes.
Tailoring Centers may be opened in
community centers or in the accommodation provided to Recreation Clubs in the P
& T Residential colony for the benefit of female trainees. The management
of the Center is controlled by Head of the Circle or his nominee as President,
on Group ‘B’ Officer to be nominated as Secretary and three members out of
which two may be nominated from amongst the residents of the colony and one
member may be nominated from the Residents Welfare Association. A non-recurring
grant up to Rs. 2500/- for purpose of Sewing Machine according to the
requirement on the basis of the number of trainees may be given. This grant was
increased to Rs. 5000/- w.e.f. 01.07.90. The part time tailoring teachers were
initially entitled to a remuneration of Rs. 150/- to Rs.200/- pm which was
increased to Rs. 750/- p.m. with effect from 01.09.99.
XXI) Holiday Homes
Holiday Homes have been established throughout the country
for the benefit of the Postal employees. At present there are 37 holiday homes in the various
Circles. List of holiday homes along
with their complete address and the controlling officer has been given in the
annexure.
Heads of Circle have been delegated
financial powers for hiring of accommodation for holiday homes as indicated
below. These powers are to be exercised after the Postal Welfare Board approves
the proposal for opening of a particular holiday home.
The Heads of Circles were delegated
financial power to hire accommodation for holiday homes for Rs. 3000/- p.m.
vide this office letter No. 17-5/89-WL / Sports dated 25.7.90.
The Department has revised the
financial power delegated to the Heads of Circle and Head of the Department
vide O.M.No. 6-14/87-Fin. Coord (Vol.V) dated 26.3.2001 issued by the Finance
Advice Wing of the Directorate.
The powers for hiring accommodation
for office cum residence purposes as contained in schedule II item No. 7 (b)
(vi), is applicable in this case. These powers are as follows : -
For Office –
Cum residence financial power of the Head of the Circle as per Classes of
Cities.
AI Rs. 25,000/- per month.
A Rs. 20,000/- per month.
BI Rs. 15,000/- per month.
BI Rs. 10,000/- per month.
B2 Rs. 8,000/- per month.
It has been decide to exercise the same financial power for hiring
accommodation for holiday homes as has been delegated to the Head of Circles and Heads of the Department in the
Department of Posts as mentioned above, subject to same terms and conditions as
laid down in the O.M. dated 26.3.2001, with immediate effect.
The rent
should be approved by the Fair Rent Assessment Committee of the Circle and all
formalities and rules will be observed as in case of hiring accommodation for
office – cum – residence.
XXII) Financial assistance to Recreation Clubs.
Consequent on enhancement of the
amount of grant – in – aid to the
Recreation clubs in various Ministries / Departments by the Ministry of
Finance the rates of grants – in – aid to
the Recreation clubs under the Department of Posts were also enhanced. The
rates of matching grant to these clubs were also enhanced as indicated below :
-
a) The rate of Grant – in – aid at present is Rs.
25/- per head per annum
b) In addition to grant – in – aid, the
Recreation Club are provided an additional grant – in – aid upto Rs. 25/- per
head per annum to match the subscription collected by the club during the
financial year.
c) A maximum
grant of Rs.25000/- instead of Rs.10000/- may be sanctioned (after considering
requirement of merits) for setting up of a recreation club
The grant – in – aid is admissible
on the basis of total strength of Govt. servants including Gazetted Officers
borne on the strength of a particular
organization. grant – in – aid in respect of Gazetted Officer will be
admissible only to such clubs where membership is open
to such officers. Gramin Dak Sewaks are not included in the
strength of an organization for the purpose of calculating the grant – in – aid
or matching grants in this case.
The Recreation Clubs must follow the
model-bye-laws as circulated with the aforesaid letter. It should be ensured
that the Presidents of the Clubs are nominated as per these model-bye-laws.
They will be responsible for proper maintenance of accounts and ensure that the
funds allotted to the Recreation Club are spent on such activities as are
provided in the model – bye – laws and are in accordance with the instructions
issued by the Directorate regarding the purpose for which the grants can be
spent.
XXIII) Financial Assistance to Residents Welfare
Association:-
The P&T
Resident Welfare Associations are given grants in aid at the rate of Rs.30/-
per residential quarter per annum on
submission of duly audited accounts of the association and also ensuring that
elections of the Executive Committee are held regularly and properly
XXIV) Augmentation of Welfare Fund by voluntary
contributions from the staff. In the order
dated 26.9.1997 it was decided to collect contribution from the Postal
Officials for Circle Welfare Fund on voluntary basis at the rate of Rs. 4/-
p.m. for Group ‘A’, Rs. 3/- p.m. from Group ‘B’, Rs. 2/- from Group ‘C’ and Rs.
1/- p.m. from Group ‘D’ and GDS. However, in the orders dated 26.4.2002 it was
decided that the increase in the present quantum of voluntary contribution, if
any, may be decided by the Circles themselves.
XXV) Prime Minister’s Relief Fund etc.
contributions not to be routed through Circle Welfare Fund.
A study of receipt and payment
Accounts submitted by the Circles during the last number of years have
indicated that many times transactions
other than those relating to Welfare Fund such as Prime Minister’s Relief Fund,
Earth quake / Cyclone Relief Fund, Circle Benevolent Fund etc. are transacted
through the Welfare Fund Post Office accounts. This violates the Constitution
of the Postal Welfare Board, as there is no provision in the Constitution for
such transactions. This not only makes the Welfare Fund accounts unrealistic
but also complicates the matters unnecessarily. It is, therefore, enjoined that
only the funds meant for Welfare as per the constitution of the Fund should be
taken into books of the Welfare Fund and transacted through the Post Office
Savings Accounts of the Fund.
XXVI) Grand of advances from the Circle Welfare
Fund on behalf of the Central Welfare Fund.
It has also been observed that a few
of the Circles provide advances to the employees out of the Circle Welfare Fund
on behalf of the Postal Welfare Board. This action of the concerned Circles
is irregular and outside the provisions
of the Constitution of the Postal Welfare Board. No such powers have been
delegated to the Circles either through the administrative instructions nor
such a provision exists in the Constitution of the Postal Welfare Board. It is,
therefore, enjoined on all concerned that no advances on behalf of the Central
Welfare Board should be given by the Circles.
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